Senior Associate, Global Programming

MILKEN INSTITUTE•Washington, DC

8d•$70,000 - $85,000•Hybrid

About The Position

The Milken Institute seeks a Senior Associate to join its dynamic Global Programming team. This team is responsible for the content development and stakeholder engagement for all of the Milken Institute’s marquee events, including its flagship Global Conference. The role requires organization, attention to detail, and creativity to enhance the Institute’s programmatic reputation and event execution. The Senior Associate will report to the Director of Global Programming and will assist with the development of bi-annual Dialogues programs, as well as support the broader Global Programming team’s functions, including the global portfolio of convenings related to the Milken Institute’s research pillars, the Milken Center for Advancing the American Dream, and the Global Conference.

Requirements

Bachelor’s degree required.
A minimum of three (3) years of relevant experience with increasing responsibility in one or more of the following fields: project management, program management, event management, executive office support, think-tanks, research, relevant nonprofit institutions, or government entities.
Ability to adapt to fluctuating business hours based on workflows and relevant time zones across Milken Institute global offices.
Excellent writing, editing, and analytical skills. Effective communicator, both oral and written.
Advanced proficiency in Microsoft Office required.
Experience with Salesforce, Claude, and Airtable preferred.
Excellent organizational skills and the willingness and ability to organize multiple, ongoing projects is critical.
Fluency in English required.
Eligible to work in the United States.
Not sponsoring visas at this time.

Nice To Haves

A generalist by nature, but with interest in, and working knowledge of, topics such as: international affairs, financial markets, geopolitics, and global business trends.
The ability to thrive in a fast-paced, dynamic environment, and to work collaboratively across colleagues throughout the 300+ person Milken Institute.
The confidence to interact professionally and competently with corporate leaders, public figures, government officials, dignitaries, and other global policy leaders.
An appreciation of, and respect for, the unique role the Milken Institute has in convening the best minds in any field to further global solutions.
Team-oriented. Individuals who seek out tasks when work is completed and assist colleagues to ensure goals, requirements, and deadlines are achieved.
Multitaskers able to handle complex projects with numerous stakeholders, requiring ability to effectively prioritize and respond promptly to internal requests.
Experience working with external stakeholders and supporters to advance supporter ideas and themes while balancing with overall Institute needs and vision.
Motivated self-starters and hard workers displaying high productivity and follow-through in all areas of responsibility.
Exceptional interpersonal and soft skills, with a positive, collaborative personality.
Able to embrace an attitude of "no job is too small,” with laser-sharp attention to detail and high standards of excellence.
Strong project management skills with a keen eye to process design, development, and implementation across stakeholders and teams within a matrixed organization.

Responsibilities

Contribute to creative ideation between programming colleagues, business development, and pillar colleagues to ensure the most relevant, innovative, and action-oriented content is highlighted at our events.
Stay abreast of important trends connected to the Milken Institute’s mission and conduct research on timely global challenges, priorities, and trends to help inform program development, session descriptions, thought leadership, and talking points within speaker briefing materials.
Research and identify prominent and emerging leaders, including social entrepreneurs, innovative corporate executives, leading researchers, and public influencers to complement the existing high-level Milken Institute network.
Support content curation and session development, draft session descriptions and briefing documents, ensure program materials have mission-aligned narratives and clear, timely objectives.
Implement and project manage day-to-day activities and processes between multiple stakeholder groups in close coordination with colleagues – creating strong communication paths and working relationships.
Support speaker outreach and relationship management by drafting speaker invitations, researching principal expertise.
Prepare and design supporting documents sent to speakers to support a seamless engagement experience – including session-specific briefing materials, bespoke itineraries, etc.
Support inter- and intradepartmental communications to ensure smooth collaboration, effective processes, and deadlines are met for relevant deliverables.
Keep relevant databases and Institute CRM up to date with accurate and thorough information. Ensure internal processes are followed and enforce process adherence by program contributors.
Maintain collaborative working documents within the programming department, business development department and across other teams as necessary/relevant.
Travel should be anticipated to attend and staff regional events as needed to support Global Programming team and assist with execution of a successful event.
Duties as assigned.