Senior Associate, Global Event Operations
About The Position
The Milken Institute is seeking a proactive and detail-oriented professional to support the planning and production of its annual calendar of global events. Reporting to the Director, Global Event Operations, this individual will interact closely with the Institute’s programming and event technology teams, as well as communications and development stakeholders, while managing the logistics planning of meetings and special events for the organization. The role includes managing event budgets to ensure revenue and expenses remain within established boundaries, owning internal and external communications to ensure requirements are understood and deadlines are met, and managing creative teams effectively in a fast-paced environment with an eye toward excellence.
Requirements
- Bachelor’s degree and 3+ years of experience in event management or a related field.
- Relevant corporate and nonprofit event experience required.
- Experience with both small (40–60) and large (500+) conferences and events.
- Ability to work independently and collaboratively as part of a team.
- Strong project management skills with the ability to juggle multiple events and deadlines at once.
- Outstanding organizational skills and an obsessive attention to detail.
- Strong written and verbal communication skills, comfortable presenting to leadership.
- A creative, solution-oriented mindset with the ability to problem-solve and think critically under pressure.
- Strong, detail-oriented judgment and logical thinking.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Understanding of financial accounting principles and experience managing large budgets.
- Superior hospitality skills.
Nice To Haves
- Hands-on experience with Airtable, Cvent and Salesforce (or similar CRM/marketing automation tools) a plus.
Responsibilities
- Assist in the end-to-end event logistics, including venue selection, contracts, rooming lists, catering, audiovisual needs, and event production.
- Manage audio-visual partners, third-party management partners, and sourcing agents.
- Track event budgets, process vendor invoices, and keep financial records clean.
- Develop and manage event specifications, staffing plans, timelines, and workflows in Airtable, Salesforce, and other platforms, keeping stakeholders aligned on status and deliverables.
- Contribute to the continuous improvement of event operations workflows, documentation, and standard operating procedures (SOPs).
- Order and maintain all event and conference supplies.
- Prepare and distribute event briefings, agendas, and post-event debrief reports.
- Support the majority of projects and events on-site at the Institute.
- Duties as assigned.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan - 403b (5% match)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Personal, Vacation, Sick & Public Holidays)
- Family Leave (Maternity & Paternity)
- Fertility Support
- Short-Term & Long-Term Disability
- Flexible Spending Account (FSAs)
- Pet Insurance Discount
- Training & Development: LinkedIn Learning – over 15,000 self-guided classes offered
- Annual Mentor Program
- Wellness Resources: Employee Assistance Program
- CALM app membership
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What This Job Offers
Job Type
Full-time
Career Level
Senior
