Senior Associate, Convenings & Networks

The Rockefeller Foundation•New York, NY

11d•Onsite

About The Position

The Connected Leaders Program (CLP) brings together leaders, ideas, and networks to advance The Rockefeller Foundation’s mission and strategic priorities. Within CLP, the Convenings & Networks team designs and delivers convenings, residencies, and network engagement, including programming connected to the Bellagio Center, and builds the systems and partnerships needed to support a high-quality participant experience and sustained engagement. The Senior Associate, Connected Leaders Program supports the effective delivery and continuous improvement of the team’s convening and network portfolio by translating program priorities into well-run operational systems and processes. The role manages complex project workflows, maintains high-quality data and communications, and provides the information and operational support needed for timely decisions and successful program delivery. Reporting to the Director, Convenings, the Senior Associate works across internal teams and with applicants, convening organizers, residents, contractors, and external partners, applying strong project management, sound judgment, and disciplined execution to keep workstreams on track.

Requirements

Generally expected to have 5+ years of relevant experience in project, program, event, or operational management, or a related field.
Bachelor’s degree.
Background managing complex projects and processes involving multiple priorities, dependencies, and deadlines in a dynamic environment.
Experience maintaining and analyzing program or operational data, including responsibility for data accuracy, quality control, reporting, or decision support.
Proficiency with Microsoft 365, including Microsoft Forms, and strong familiarity with Salesforce CRM, Monday.com, or similar workflow, database, and project management platforms.
Track record of independently managing workstreams, identifying and resolving issues, and recognizing when leadership input or decisions are needed.
Experience developing written communications, reports, or decision-support materials that organize and communicate complex information clearly and concisely.
Success coordinating work across internal teams and with external partners, participants, vendors, or other stakeholders.
Demonstrated interest in The Rockefeller Foundation’s mission and work.

Nice To Haves

Experience with Claude or other AI tools, preferred

Responsibilities

Design, implement, and continuously improve operational systems and workflows for convenings, residencies, and network engagement.
Manage end-to-end application and selection processes, including intake, pipeline tracking, calendaring, communications, and decision-support materials, ensuring milestones are met and internal decision-makers have timely, well-structured information.
Maintain strong quality control across team SOPs, process documentation, shared files, trackers, and external communications to support consistent execution and professional representation of the Foundation.
Serve as a key operational point of contact for applicants, convening organizers, residents, and other external stakeholders, exercising sound judgment on when to engage team leadership.
Coordinate with travel and production providers and other contractors, managing scopes of work, records, financial reconciliations, and related grantmaking and contracting processes.
Coordinate learning and feedback processes for Bellagio Center and other Foundation convenings, including surveys, follow-up, reporting, and data analysis to support program monitoring, evaluation, and continued engagement.
Own operational relationship-management processes with convening organizers, including post-convening follow-up, interviews, scheduling, and network-engagement outreach.
Maintain accurate status and tracking for key team projects and deliverables, proactively identifying risks, dependencies, and follow-up actions to keep work moving against deadlines.
Support convening partnerships and other portfolio activities, including open-call applications, through research, meeting preparation and participation, partner coordination, and timely follow-through on decisions and action items.