Senior Assistant Registrar

James Madison University•Harrisonburg, VA

3d•Onsite

About The Position

Reporting directly to the University Registrar, this position partners closely with academic leadership and campus colleagues to ensure a seamless and efficient registration process. The Senior Assistant Registrar is dedicated to collaborating across departments and units to deliver accurate information and facilitate student success from initial enrollment through subsequent academic terms.

Requirements

Bachelor's degree required
Excellent interpersonal skills with the ability to effectively work with various constituents including the following: Academic Advisors, Academic Unit Heads, College Deans, and members of the Student Academic Success Leadership Team
Ability to work independently and as part of a team
Advanced proficiency in Excel
Working knowledge of Student Administration Systems, preferably Peoplesoft

Nice To Haves

master's degree preferred

Responsibilities

Partner with Winter/Summer session committee and Student Success Analytics to assess student course demand/need and collaborate with departments to ensure appropriate course offerings during winter and summer sessions.
Partner with University Marketing and Branding to develop and implement marketing strategies targeted at students and families.
Manage and monitor the marketing budget for all winter and summer session initiatives.
Coordinate and facilitate Winter/Summer Session Committee meetings.
Facilitate yearly review of registration worksheets by sending current worksheets to academic units for updates and collecting feedback for committee review.
Partner with University Advising and General Education to review department-approved registration worksheets to ensure accurate information is presented in a clear, student-friendly format to support informed course selection.
Use approved first-year enrollment worksheets to determine proper seat allocation of required courses for incoming new students.
Manage General Education seats needed.
Partner with the Vice Provost for Student Academic Success, Student Success Analytics and the University Registrar to determine term-by-term projections of required general education course seats.
Coordinate available class seats with academic unit heads and identify override capacity.
Determine and program course requisites to ensure that students who need specific classes in their first semester are given access.
Monitor seat allocation and availability to maintain flexibility for students who may need exceptions or necessary schedule changes throughout the summer registration period.
Create and maintain various Excel spreadsheets to capture class enrollment capacity values.
Save periodic point in time data to be used for future reporting and analysis.
Communicate with academic departments and advisors to ensure important first year and transfer student registration information and timelines are shared in a timely manner.
Serve as a member of the New Student Enrollment Group Main Committee.
Serve as Chair of the New Student Enrollment Group Sub-Committee.
Complete other enrollment-related duties and projects assigned by the Associate Vice Provost / University Registrar.