Senior Assistant Property Manager Administrator
About The Position
Senior Assistant Commercial Property Manager Administrator IronRoad is conducting a confidential search for our Cincinnati/Dayton, Ohio client. YOU MUST HAVE COMMERCIAL REAL ESTATE BACKGROUND TO BE CONSIDERED FOR THIS POSITION. We are sourcing for a Senior Assistant Commercial Property Manager Administrator. We are looking for someone with a GREAT VIBE that works in the commercial real estate space, loves taking care of clients, vendors, and internal staff. We are looking for a multi-tasking problem solver that doesn't get rattled in a fast-paced environment and has a passion for taking care of others. Position Summary The Senior Assistant Commercial Property Manager Administrator provides high-level administrative, operational, and financial support to Property Managers in overseeing a diverse portfolio of commercial real estate assets. This role serves as a key liaison between tenants, vendors, and internal teams, ensuring smooth day-to-day property operations while supporting lease administration, financial reporting, and compliance initiatives. The ideal candidate is highly organized, financially savvy, and able to manage multiple priorities in a fast-paced environment.
Requirements
- Bachelor's degree preferred (Business, Real Estate, Finance, or related field).
- 3–5+ years of experience in property management, real estate administration, or related support roles.
- Experience with multiple commercial property types (office, retail, industrial ) required.
- Strong knowledge of commercial leases and property management practices.
- Proficiency in property management software (Yardi, MRI, AppFolio, or similar).
- Solid financial, analytical, and reporting skills.
- Excellent communication, tenant relations, and problem-solving skills.
- Highly organized with strong attention to detail and ability to manage multiple deadlines.
Nice To Haves
- Real estate license (Ohio) is a plus.
- Experience with CAM reconciliations, budgeting, and lease administration systems.
Responsibilities
- Assist in day-to-day management of a commercial property portfolio.
- Serve as a primary point of contact for tenants, vendors, and internal stakeholders.
- Coordinate maintenance requests, follow through to completion, and ensure service quality.
- Support vendor management, including contract administration, service tracking, and helpdesk management.
- Assist with property inspections, ensuring compliance with building standards and safety regulations.
- Prepare tenant correspondence, notices, and onboarding/move-in/out documentation.
- Prepare and process accounts payable and receivable (AP/AR).
- Assist with monthly financial reporting, variance reports, and CAM reconciliations.
- Track rent collections, delinquencies, and tenant bill-backs.
- Support annual budget preparation and forecasting.
- Maintain accurate records in property management software systems (e.g., Yardi, MRI, AppFolio).
- Abstract leases and maintain critical lease data, including renewals, expirations, and rent escalations.
- Support lease administration and compliance tracking.
- Maintain organized property files (digital and physical).
- Assist with capital projects, renovations, and tenant improvement initiatives.
- Prepare reports, presentations, and internal documentation as needed.
Benefits
- Health, dental, and vision insurance.
- 401(k) plan with company match.
- Paid time off and holidays.
- Professional development and advancement opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
