Property Administrator

Regency Centers • Bronxville, NY

4d

About The Position

About this Opportunity:At Regency Centers, our people are our greatest asset, and we believe that our highly skilled and talented team makes us better. We are seeking a Property Administrator to join our Bronxville, New York regional office. The Property Administrator is primarily responsible for supporting the Bronxville Property Managers and assisting team members with the administrative operations of retail shopping center properties in the area. What You’ll Be Doing:

Requirements

• Bachelor’s degree in Business Administration, Accounting, or related field
• At least one (1) year of related experience in a professional office environment
• Quantitative and analytical skills, along with a strong attention to detail
• Intermediate level proficiency with current Microsoft Office software, email and Internet research functionality
• Ability to quickly learn and use new programs (software such as Nexus, Yardi, JD Edwards, Engie, etc.)
• Ability to occasionally travel to shopping center properties within the portfolio

Nice To Haves

• Some undergraduate real estate courses or experience in property administration, ideally for retail properties, a plus
• Prior related experience in the commercial real estate industry, legal field, or related field
• Working knowledge of Yardi, JD Edwards or other accounting software

Responsibilities

• Assist with daily operations (i.e. prepare correspondence, memos, documents, and reports; resolve routine inquiries; maintain department databases).
• Provide support in the fiscal management of the properties in assigned area (i.e. maintenance of A/R and A/P, operating expense control, and assistance in preparing budgets as well as monthly and annual financial reports).
• Provide support in the management of properties’ physical performance (i.e. filing or related tasks such as inspections, signage approval, collection of TI paperwork, soliciting bids, etc.).
• Assist in maintaining good relations with tenants and vendors.
• Provide support to the property management team in the processing of tenant allowance.
• Provide support for tenant transitions such as managing utilities transfers, security deposit collection, insurance compliance, gathering sales reports, Versapay set up, etc.
• Work on special projects/ongoing initiatives according to current needs.
• Invoice coding
• Understanding the PO process & request missing POs to be created
• Provide Tenant(s) with manual billing invoice backup
• Create Contracts (CAPS, routine maintenance, white box/landlord work)
• Process utility change forms
• Maintain tenant contact, service contract and utility spreadsheets
• Provide other administrative support as needed.

Benefits

• Work/Life Balance
• 23+ PTO days annually
• 11 paid holidays (in addition to PTO)
• Paid leave programs (parental, compassion, bereavement, jury duty, and military)
• Health Advocacy + Employee Assistance Program (EAP)
• Financial Security
• 401(k) with a generous company match of up to $5,000 annually plus corporate profit sharing
• Anniversary stock grant awards of up to $1,000Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
• 100% company paid Life Insurance/AD&D and Disability Insurance
• Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
• Student loan repayment resources
• Health and Wellness
• Medical, Dental and Vision InsuranceAward winning and incentives-based wellbeing program through Personify Health
• Family planning, mental health, and pain management programs
• Community Focused
• 52 hours per year of paid Volunteer Time OffCompany gift matching
• Growth and Development
• Tuition reimbursement
• Continued education opportunities
• LinkedIn Learning premium subscriptionProfessional membership support
• Employee Resource Groups

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees