Property Administrator

Unico Properties LLC • Seattle, WA

7d • $27 - $29 • Onsite

About The Position

As a Property Administrator, you’ll play an important role in supporting the
daily operations and tenant experience at a commercial property in downtown
Seattle. This is a great opportunity for someone who wants to learn and grow in
the property management industry!

The Property Administrator supports the on-site, day-to-day property management
functions of commercial office buildings by performing tasks in the areas of
administration, tenant relations, property appearance, leasing, reporting, and
construction management

Requirements

• Excellent customer service skills with ability to interact with the general public
• Excellent communication skills
• Ability to analyze moderately complex administrative details, such as planning, scheduling, reporting, and displaying data
• Ability to operate various computer software programs, specifically Microsoft Office Tools
• High School diploma or equivalent
• 1-3 years’ experience in a customer service and/or administrative position

Nice To Haves

• Prior property management experience preferred

Responsibilities

• Enter and track work order requests and coordinate with vendors such as janitorial, signage, landscaping, painting, and security.
• Provide administrative and general office support for staff such as filing, providing front desk coverage, processing mail, document preparation, records maintenance, coding and processing invoices, assigning and maintaining logs of purchase orders, confirming and auditing visa statements, ordering supplies, preparation/delivery of mail, and maintaining office equipment.
• Track vendor and tenant insurance certificates.
• Track data such as LEED and EnergyStar maintenance and administrative license and certification renewals.
• Support day-to-day tenant activities including coordinating keys, issuing access cards, writing tenant bulletins, coordinating tenant move in/out, organizing special events, and scheduling freight elevators and conference rooms.
• Assist in building marketing and new and renewal leasing activities including lease administration, reporting, and events.
• Maintain property appearance and condition by coordinating and overseeing the quality of vendor’s delivery of services such as janitorial, landscaping, and signage.
• Assist with close out of tenant improvement or building capital projects.
• Assist with compiling information and writing reports.
• Assist with Accounts Receivable calls and collection of tenant rent.
• Assemble monthly reporting and annual budgets for distribution.
• Build positive business relationships and promote a culture and demonstrate leadership that is committed to excellent service and sustainability.
• Track and assist in negotiating market common service contracts.
• Assist and track market common budgets, tenant bill backs, and utility recovery billings.

Benefits

• Two benefit plans to choose from: a Qualified High Deductible Health Plan or a Buy-Up PPO Plan.
• 12 weeks of paid parental leave for birth or adoption.
• 401(k) plan with up to $9,000 in employer matching each year, 401(k) after-tax elections allowed up to 415(c) limit.
• Starting with 3 weeks of flexible paid time off (PTO), which increases with tenure.
• 11 paid holidays off each year.
• 12 hours of paid volunteer time and $200 charitable contribution matching each year.
• Up to $2,000 Education allowance yearly.
• Required licensing and training covered at 100%.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees