Senior Assistant - Operations

Energy TransferNederland, TX
33dOnsite

About The Position

This administrative position is responsible for providing support services to the maintenance department at the Nederland Terminal.

Requirements

  • A High School Diploma or equivalent including 2+ years practical experience as an administrative support professional in a fast paced work environment.
  • Advanced knowledge of office practices and procedures.
  • Organizational and prioritization skills, ability to handle multiple tasks, good communication skills with both internal and external customers.
  • The ability to work in a team environment as well as independently.
  • Excellent interpersonal, oral and written communication skills, required.
  • Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point) and familiarity with various management systems including SAP and APTTUS.

Nice To Haves

  • Previous experience supporting an executive / senior level manager, highly preferred.
  • Notary.

Responsibilities

  • Performs general office tasks including opening and sorting mail, faxing, operating multiple phone lines, office and supply maintenance ordering, filing, general correspondence, meeting coordination.
  • Responsible for clerical tasks required in preparation of routine correspondence and reports.
  • Process check/payment requests.
  • Orders parts, equipment, rental items
  • Prepare/Collaborate on operating and maintenance work schedules as required with Operations Supervision, for a 24/7/365 operation.
  • Tracking of expense reports and assist with reports & budget preparation including purchasing utilizing SAP.
  • Maintain records related to terminal certifications, calibrations, equipment testing and regulatory agencies.
  • Maintain maintenance purchase orders, spending and tracking records in SAP.
  • Maintain records related to terminal maintenance testing equipment repair, calibration and certifications records
  • Maintain records related to waste disposal and manifests and fuel usage at the terminal.
  • Responsible for testing the alarm system, emergency notification and telephone verifications
  • Other miscellaneous projects and duties as assigned.

Benefits

  • industry leading compensation
  • comprehensive benefits
  • 401(k) match with additional profit sharing
  • PTO
  • abundant career opportunities

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What This Job Offers

Job Type

Full-time

Career Level

Entry Level

Industry

Fabricated Metal Product Manufacturing

Education Level

High school or GED

Number of Employees

5,001-10,000 employees

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