Operations Assistant
About The Position
JP Services is a leading company in Midstream, Infrastructure, and Downstream Services, dedicated to excellence in safety and operational efficiency. We are committed to maintaining a strong safety culture and ensuring compliance with industry regulations. JP Services is seeking a highly organized and detail-oriented Operations Assistant to support daily operational activities across the company. This full-time role provides critical administrative, reporting, and coordination support to Operations, Safety, QA/QC, and field leadership. The ideal candidate excels at multitasking, follows processes accurately, takes initiative, and ensures smooth communication between office and field personnel. Join our team at JP Services and contribute to our commitment to safety excellence, operational efficiency, and regulatory compliance. Apply now to become a part of our dynamic and dedicated team!
Requirements
- Strong organizational and administrative skills with excellent attention to detail.
- Proficiency in Microsoft Excel, Word, and general data-entry applications.
- Effective communication skills with the ability to follow up and resolve discrepancies.
- Ability to manage multiple priorities in a fast-paced environment.
Nice To Haves
- Experience in operations, construction, or oil & gas fields preferred (not required).
Responsibilities
- Collect, verify, and process employee time entries and expense submissions; ensure accuracy and compliance.
- Books and reviews hotel invoices, verify rates against online listings, and identify cost comparisons.
- Track safety metrics, ensure documentation is complete, and assist with maintaining accurate safety records.
- Support Operations Management team with scheduling all safety/compliance requirements and working with third party vendors to ensure all gaps are closed.
- Route and submitting all QA/QC paperwork directly to the appropriate personnel; maintain organized filing.
- Manage field bonus tracking, verify eligibility, and coordinate with Payroll for accurate payouts.
- Perform utilization data entry with high accuracy and create routine reports for management team.
- Maintain current manpower rosters and provide daily/weekly updates to operations leadership.
- Assist with any business need as it arises.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
51-100 employees
