Senior Assistant, Executive Assistant

Barings•Charlotte, NC

19d•Onsite

About The Position

Barings is seeking a senior level Executive Assistant to support the Head of North American Insurance & Intermediary and Head of North American Institutional. This position is located in Charlotte and reports to Ilean Coyle. The candidate selected will provide reliable, proactive and confidential executive administrative support to the Head of North American Insurance & Intermediary and Head of North American Institutional.

Requirements

Strong executive presence with experience supporting executives in a highly professional and fast-paced environment
Advanced skillset utilizing Microsoft Office applications (Word, Excel, PowerPoint, Teams, SharePoint and Outlook) and Adobe Acrobat
Ability to organize tasks and assign order of priority for a leader
Proven ability to serve as a trusted partner, maintain confidentiality, and deliver upward feedback to senior leaders
Strong problem-solving skills and ability to make decisions independently in line with leader’s style and preferences
Takes initiative in problem solving and ownership of tasks
High sense of urgency
Strong verbal and written communication skills

Nice To Haves

Experience booking complex domestic and international travel preferred
College degree is preferred; minimum Associates’ degree or equivalent

Responsibilities

Managing leader email inbox, triaging and prioritizing tasks, and handling inquiries where appropriate
Calendar management (coordinating with other assistants to schedule meetings, resolve conflicts, reserve meeting space, ensure technology is set up)
Coordinate travel planning and handle expense management for complex and worldwide travel
Responsible for meeting management, including preparing agendas, taking notes, and driving action items to completion
Coordinate events and team gatherings
Managing documentation, data entry, and other administrative tasks as needed
Other special projects as required

Benefits

Medical (including Virtual Care), Prescription, Dental, and Vision Coverage
Fitness Center Reimbursement Program (Including Online Memberships)
Employee Assistance Program (EAP)
Fertility Benefits
Highly competitive 401(k) Plan with Company Match
Health Savings Account (HSA) with Company Contributions
Flexible Spending Accounts (FSA) - Health Care & Dependent Care
Retirement Health Reimbursement Account
Basic and Supplemental Life Insurance
Spouse and Child Life Insurance
Paid Vacation, Sick Days and Annual Holidays
Paid Leave of Absences (Maternity Leave, Parental Leave, Caregiver Leave, Bereavement Time)
Short and Long Term Disability Plans
Paid Volunteer Time
Education Assistance Program
Charitable Matching Gifts Program
Commuter Reimbursement Program
Adoption and Surrogacy Reimbursement Program