Senior Analyst

City of New York•New York, NY

9d•$98,140 - $131,956

About The Position

The Senior Analyst works in the Office of the Chief Operating Officer (COO) within the Administration for Children’s Services (ACS) Division of Administration. Reporting to the Executive Director for Financial and Contract Administration, the role provides analytical and operational support across four major functions: data management, project management, process improvement, and specification writing. The position requires complex statistical analysis, detailed reports, charts and graphs based on mathematical models, independent performance of technically complex work, and the production and maintenance of detailed documentation. The Division of Administration provides operational support services across ACS, including facilities, security, transportation, and other services. The COO’s Office supports divisional planning and organizational strategies and manages the division’s contracts and finances. The Senior Analyst develops and manages procurement and financial reporting and monitoring tools; coordinates data collection and analysis; establishes documented processes and change strategies; manages project plans and business operations processes; coordinates technology solutions; and designs, implements, enhances, and maintains contract specification documents. The role’s specification-writing work calls for knowledge of construction, engineering, and architecture practices and the ability to write and update technical specifications.

Requirements

Must be permanent, not provisional, in the Civil Service title Administrative Staff Analyst.
Ability to conduct complex statistical analysis and develop detailed reports, charts, and graphs based on various mathematical models.
Ability to independently perform highly complex, technical work and produce and maintain detailed documentation.
Experience building and maintaining complex reports, charts, and graphs.
Knowledge of construction, engineering, and architecture practices.
Meet the Administrative Staff Analyst qualification pathway: either a relevant master’s degree and two years of satisfactory full-time professional experience in specified analytical, administrative, budget, finance, personnel, or related areas, including 18 months in an executive, managerial, administrative, or supervisory capacity; or a bachelor’s degree and four years of such professional experience, including the same 18 months of qualifying capacity.

Responsibilities

Develop and manage reporting tools to improve procurement and financial tracking and planning within the COO’s Office.
Coordinate with divisional units at regular intervals to compile and analyze procurement and financial data and identify trends and issues.
Develop and manage dashboards and other monitoring tools for executive reporting and tracking procurement and financial data.
Build and maintain complex reports, charts, and graphs.
Develop and use work aids, guides, manuals, process descriptions, checklists, and templates to help COO’s Office units implement defined processes.
Develop solutions to organizational issues and concerns and develop organized change strategies.
Establish and document processes that support continuous improvement of sound business practices within the COO’s Office.
Develop and manage project plans and documentation for major projects within the division and across the agency.
Develop and revise business operations processes and coordinate technology solutions.
Design, implement, enhance, and maintain the Division’s contract specification documents.
Write and update technical specifications.