Senior Analyst (Human Resources) - Fire Department, Bureau of Administrative Services

City of San Jose•San Jose, CA

6d•Onsite

About The Position

The City of San José is seeking a Senior Analyst for the Fire Department's Bureau of Administrative Services. This full-time position plays a critical leadership role in supporting the Fire Department’s human resources operations and workforce strategy. The role involves providing advanced oversight and coordination of recruitment, outreach, staffing, employee movement, data analytics, and strategic workforce initiatives for a large public safety department. The Senior Analyst will lead executive-level recruitments, support hiring activities, conduct workforce forecasting, manage recruitment prioritization, oversee purchase and contract management, and lead diversity, equity, and inclusion recruitment efforts. The position also utilizes demographic and data analytics to inform workforce planning and recruitment strategies, oversees an annual program budget of approximately $400,000, and provides consultation on personnel matters such as reviewing HR-related memoranda, classification and compensation, and terminations. Additionally, the Senior Analyst serves as an HR liaison to the City’s Human Resources Department and has direct supervisory responsibilities for an Analyst I/II and a Staff Specialist. Strong judgment, discretion, analytical expertise, and the ability to develop and implement strategic initiatives are essential.

Requirements

Bachelor's degree from an accredited college or university.
Four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.
Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.
Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Approaching a problem or situation by using a logical, systematic, sequential approach.
Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.
Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance.
Acts to align own unit's goals with the strategic direction of the organization; Defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.
Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Nice To Haves

One (1) year of additional education above the Bachelor’s Degree level may be substituted for one (1) year of the required management/administrative analytic work.

Responsibilities

Provide advanced oversight and coordination of recruitment, outreach, staffing, employee movement, data analytics, and strategic workforce initiatives.
Lead executive-level recruitments and support recruitment and hiring activities across the Department.
Conduct workforce forecasting and recruitment prioritization.
Manage purchase and contract management related to recruitment.
Lead diversity, equity, and inclusion recruitment efforts.
Utilize demographic and data analytics to inform workforce planning and recruitment strategies.
Oversee an annual program budget of approximately $400,000.
Provide oversight and consultation on a variety of personnel matters, including review of Human Resources related memoranda, classification and compensation matters, and terminations and separations.
Serve as an HR liaison to the City’s Human Resources Department.
Provide high-level analytical and consultative support.
Directly supervise an Analyst I/II and a Staff Specialist.