Senior Analyst, Closeout (Federal Funds Office)

LUMA Energy•Santurce-NEOS, PR

7d•Onsite

About The Position

Monitors the Closeout process by ensuring full project compliance, accurate cost reconciliation, validation of eligible expenditures, timely submission of documentation to Puerto Rico Central Office for Recovery, Reconstruction and Resiliency (COR3) and Federal Emergency Management Agency (FEMA), and successful project closure with no outstanding obligations or audit findings. This role proactively monitors the FEMA Public Assistance closeout process for utility repair, restoration, and mitigation projects, ensuring compliance with program requirements for timely and accurate project closure. It addresses discrepancies in obligated versus incurred and disbursed project costs by reviewing variances, validating eligible expenditures, and final expenditure reports to ensure accurate financial closeout and maximize cost recovery. The position involves preparing and submitting complete closeout packages, including cost summaries, compliance certifications, and federal share reconciliations, to secure approval from COR3 and FEMA. It also coordinates with internal and external stakeholders to gather required documentation, resolve discrepancies, and respond to audits, appeals, or information requests. The role monitors construction completion, compliance checklists, and FEMA deadlines to ensure timely submissions and prevent funding recapture or audit findings. Additionally, it analyzes disaster-related cost trends, variances, and reimbursements to strengthen internal controls, enhance grant management effectiveness, and support regulatory filings and audit readiness. The Senior Analyst stays current on FEMA policy updates (e.g., Public Assistance Program and Policy Guide (PAPPG), federal grant regulations, and utility-specific eligibility rules for permanent work, improved projects, or mitigation measures) and educates internal stakeholders on these updates by translating new guidance into clear operational requirements to ensure continued compliance throughout the closeout process. The role also follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations, participates in storm restoration tasks and assigned drills, and performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Requirements

Bachelor’s degree in Accounting, Finance, or related field from an accredited university.
5 years of progressive accounting experience, preferably in a regulated utility or public sector environment.
Experience with FEMA Public Assistance grants, disaster recovery accounting, project closeouts, or federal grant compliance.
Proficiency in financial systems (e.g., ERP like SAP, Oracle, or utility-specific software) and advanced Excel for reconciliations and reporting.
Excellent analytical, problem-solving, and attention-to-detail skills.
Ability to interpret complex regulations and communicate effectively with internal stakeholders, state emergency management agencies, and FEMA representatives.
Demonstrated ability to effectively prioritize multiple independent assignments and meet deadlines.
Strong verbal and written communication skills in English and Spanish, with the ability to convey financial, accounting, and business data effectively.

Nice To Haves

Master’s degree is preferred.
Master’s degree in Accounting or Finance may substitute when accompanied by a minimum of 3 years of experience in financial and accounting analysis and regulatory compliance.
Experience in utility accounting (e.g., plant accounting, regulatory filings, capital projects) is highly desirable.
A Certified Public Accountant (CPA) designation is preferred.

Responsibilities

Monitors proactively the FEMA Public Assistance closeout process for utility repair, restoration, and mitigation projects by ensuring compliance with program requirements to achieve timely and accurate project closure.
Addresses discrepances among obligated versus incurred and disbursed project costs by reviewing variances, validating eligible expenditures, and final expenditure reports to ensure accurate financial closeout and maximize cost recovery.
Prepares and submits complete closeout packages, including cost summaries, compliance certifications, and federal share reconciliations, to secure approval from COR3 and FEMA.
Coordinates with internal and external stakeholders to gather required documentation, resolve discrepancies, and effectively respond to audits, appeals, or information requests.
Monitors construction completion, compliance checklists, and FEMA deadlines to ensure timely submissions and prevent funding recapture or audit findings.
Analyzes disaster‑related cost trends, variances, and reimbursements to strengthen internal controls, enhance grant management effectiveness, and support regulatory filings and audits readiness.
Stays current on FEMA policy updates (e.g., Public Assistance Program and Policy Guide (PAPPG), federal grant regulations, and utility-specific eligibility rules for permanent work, improved projects, or mitigation measures).
Educates internal stakeholders on FEMA policy updates and program changes by translating new guidance into clear operational requirements to ensure continued compliance throughout the closeout process.
Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.
Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.
Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.