Senior Administrator

New Forest Care•Southampton, MA

2d•$25,000 - $26,000

About The Position

This is an exciting time to join an experienced and growing organisation and be part of our friendly, supportive team. We are looking to recruit a Senior Administrator to oversees day-to-day office operations, providing high-level support to management, helping with our external referral process, and working as part of the front office team. You will ensure efficiency, manage complex calendars, coordinate projects, and act as a crucial liaison between Share Services and departments. The role requires strong organisational skills and proficient use of software like Microsoft office or Microsoft 365.

Requirements

Excellent relationship building skills
High level of attention to detail and high level of accuracy
Strong written and verbal communication skills
Exceptional time management & organisational skills, has the ability to manage multiple tasks
A professional manner and appearance
Driven and self-motivated with a desire to providing a solution focused approach

Responsibilities

Complete general administration duties, to include taking messages, dealing with correspondence, monitoring mail boxes, daily communications, taking notes and maintaining relevant databases in timely fashion
To cover reception duties outside of receptionist hours/when the receptionist is absent
Ensure communal areas of Head Office are tidy, stocked and secure at the end of each day, maintenance, health and safety issues are reported and the corrective actions taken as appropriate/directed
Order supplies/stationery/furniture and organise services in accordance with Procurement procedures and record in an agreed format
Support the resolution of external supply and service issues, ensuring appropriate records are maintained
Provide administrative support for referrals and placements across the business (Education)
Complete the relevant administration, communication and recording for all LAC reviews
Monitor all company polices, to ensure a regular review of content is completed, terminology and presentation is consistent and policies are easy to identify and access
Maintain company SharePoint adding information, notices and documents as requested.
Support recruitment liaison with potential candidates prior to interview
Monitor the Insurance inbox and distribute to relevant staff or insurers as required
Control the Head Office petty cash
Record all lease agreements and property specific information and responsibilities
Provide administrative support to the Head of Shared Services and Directors when required, including projects and initiatives as directed by the Head of Shared Services
Archiving is completed regularly