Senior Administrator, Policy, Advocacy & Campaigns (S3)

Save the Children 2022 • Washington, DC

22h • Hybrid

About The Position

As the Senior Administrator for the Policy, Advocacy & Campaigns (PAC) division, you will provide high-level administrative, executive, and board support that enables senior leaders and teams to effectively execute on our mission. Reporting to the Chief of Staff for PAC, this role supports both the government relations team of Save the Children U.S. (c3) and Save the Children Action Network (c4). In this role, you provide high-level administrative and operational support to the Chief Policy Officer and senior leadership, serving as a trusted partner who uses judgment to prioritize work, manage complex schedules, and support informed decision-making. You play a central role in board and governance operations, coordinating meetings, materials, records, and onboarding to ensure effective engagement with board members and committee stakeholders. You also lead key operational and knowledge-management activities across the division, supporting meetings, systems, staffing processes, compliance tracking, and internal communications. In addition, you support strategic initiatives and special projects, acting as a connector across teams and identifying opportunities to improve workflows and processes. A proactive, solutions-focused approach enables you to anticipate needs and keep day-to-day operations running smoothly.

Requirements

• Minimum of a High School Diploma or equivalent with 2+ years of progressively responsible administrative or executive assistant experience supporting a senior leader
• Demonstrated ability to work effectively with senior leaders, internal partners, and external stakeholders
• Strong organizational and problem-solving skills, with the ability to manage multiple priorities
• Exceptional attention to detail and accuracy
• Excellent written and verbal communication skills, in both in-person and virtual settings
• High level of discretion and confidentiality when handling sensitive information
• Ability to work independently and collaborate effectively with a diverse team
• Professional proficiency in MS Office suite
• Professional proficiency in spoken and written English

Nice To Haves

• Bachelor’s Degree
• Interest in government relations, policy advocacy, grassroots organizing, and/or campaigning
• Microsoft PowerPoint and graphic design skills
• Familiarity with Microsoft 365 collaboration tools, especially Teams

Responsibilities

• Provide advanced, executive-level administrative and operational support requiring independent judgment and discretion
• Act as the main point of contact and trusted partner for the Office of the Chief Policy Officer (CPO), using sound judgment to prioritize issues, flag items needing executive input, and manage interactions with internal and external stakeholders
• Independently manage and adjust the CPO’s calendar, balancing shifting priorities, deadlines, and complex scheduling needs
• Review and assess incoming meeting requests, determining priorities and ensuring the CPO’s time is used effectively
• Manage end-to-end executive travel logistics, including itineraries, approvals, real-time adjustments, and coordination with internal and external stakeholders
• Prepare and coordinate briefing materials for meetings and events, working with senior staff to pull together clear, concise, and useful information
• Oversee executive and senior leadership travel arrangements, making thoughtful decisions to balance cost, timing, and practicality
• Manage executive expense reporting, ensuring accuracy, compliance, and timely submission while streamlining processes where possible
• Serve as the primary administrative contact for SCAN board activities, maintaining strong, professional relationships with board members
• Plan and coordinate board meetings across virtual, in-person, and hybrid formats, managing timelines, logistics, and follow-up
• Oversee the preparation and distribution of board materials, ensuring content is complete, accurate, and ready for review
• Maintain board records, documents, bios, and governance platforms, ensuring information is current and organized
• Lead onboarding for new board members, coordinating materials and meetings to set them up for success
• Provide ongoing support for SCUS Board of Trustees and Program Impact Committee meetings, including presentation and material preparation
• Lead planning and logistics for division-wide meetings, retreats, trainings, and all-staff events
• Maintain and improve shared resources such as calendars, document repositories, templates, contact lists, and organizational charts
• Manage subscriptions and memberships, making sure resources are accessible, relevant, and well used
• Support hiring, onboarding, and offboarding processes for staff, fellows, and interns, ensuring a smooth and consistent experience
• Draft, update, and help roll out SOPs and guidance materials that support efficient and consistent operations
• Track key divisional and organization-wide deadlines and proactively keep staff informed to support compliance
• Assist with divisional reporting, newsletters, and internal communications
• Support strategic initiatives and special projects led by the Chief of Staff and senior leaders, contributing thoughtful coordination and follow-through
• Act as a go-to resource across teams, identifying ways to improve workflows, systems, and coordination
• Take a proactive, solutions-focused approach to daily operations by anticipating needs and addressing issues before they escalate

Benefits

• Flexible schedules
• Generous PTO
• 11 paid holidays plus 2 floating holidays
• Hybrid working opportunities
• Competitive health care, dental and vision coverage for you and your family
• A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
• Annual merit increases and/or additional incentives for eligible employees
• A retirement savings plan with employer contributions (after one year)
• 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days)
• Mental health benefits and support through Calm and company-hosted events
• Free and confidential assessments, short-term counseling, referrals, and follow-up services
• Access to internal and external learning & development opportunities and mentorships

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED