Senior Administrator I, Project Management

QPS, LLC • Newark, DE

6d • $70,000 - $80,000 • Onsite

About The Position

This is an individual contributor role for someone who thrives in a dynamic, collaborative environment, can juggle multiple projects, and enjoys helping teams stay on track and succeed. The role involves monitoring and supporting multiple parallel projects, coordinating resources across departments to meet timelines and project goals. The individual will act as a key point of contact for clients, facilitating communication and guiding them on project scope. Responsibilities include planning project timelines, milestones, and schedules in collaboration with Operations teams, conducting kick-off meetings, maintaining clear communication channels, and documenting progress through reports, meeting minutes, and project plans. The role also involves troubleshooting and resolving technical, scheduling, budget, or resourcing challenges by collaborating with QA, IT, facilities, and other support units. Additionally, the position assists with onboarding project personnel and ensuring compliance with regulatory and QPS quality standards, and contributes to continuous improvement by conducting project post-mortems and identifying lessons learned.

Requirements

• Proactive, organized, and detail-oriented, with excellent multi-tasking and problem-solving skills.
• Ability to thrive in a collaborative environment but can also work independently.
• Clear and professional communicator, comfortable with client-facing interactions.
• Ability to adapt to shifting priorities and help guide teams through change.
• Experience managing projects in a regulated laboratory, biotech, pharmaceutical, or technology environment.
• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Ability to manage multiple projects under tight deadlines
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook)

Nice To Haves

• Hands-on understanding of biological or pharmaceutical analytical methods is a plus
• PMP or PRINCE II certification is a plus
• Experience in regulated industry laboratories preferred

Responsibilities

• Monitor and support multiple parallel projects, coordinating resources across departments to meet timelines and project goals.
• Act as a key point of contact for clients, facilitating communication and guiding them on project scope.
• Plan project timelines, milestones, and schedules in collaboration with Operations teams.
• Conduct kick-off meetings, maintain clear communication channels, and document progress through reports, meeting minutes, and project plans.
• Troubleshoot and resolve technical, scheduling, budget, or resourcing challenges, collaborating with QA, IT, facilities, and other support units.
• Assist with onboarding project personnel and ensuring compliance with regulatory and QPS quality standards.
• Contribute to continuous improvement by conducting project post-mortems and identifying lessons learned.

Benefits

• Company-matched 401(k)
• Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance
• Great learning opportunities
• Structured Career Ladders
• Bonuses and merit increases
• Internal committees designed with the needs and enjoyment of QPS employees in mind.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior