Senior Administrative Specialist

Astrion•San Antonio, TX

About The Position

Astrion has an exciting opportunity for a Senior Administrative Specialist to directly support the Cryptologic and Cyber Systems Division, which is within the USAF Cyber and Networks Directorate and located at Lackland AFB, TX.

Requirements

Education: GED
Years of Experience: Five years of DoD administrative support experience.
Current Required Security Clearance: DoD Top Secret clearance with SCI eligibility.

Nice To Haves

USAF administrative support experience with Tongue & Quill, TMT, Jira, Confluence, MS TEAMS, managing calendars, team skills, leadership
Support to Senior Leadership and staff, High vis position

Responsibilities

Provide staff support for the senior managers and members of the Cyber Division organizational staff
Research and compile information pertaining to certain projects/topics, PMO, PMRs
Prepares factual, clear, concise, complete, and appropriately coordinated written communications.
Ensures leadership is kept informed on all issues of interest that relate to the mission of the Directorate.
Monitors progress toward accomplishment of various taskings and initiatives.
Provides support by supplying the information and background for the preparation of program events.
Drafts documents for the approval and signature of leadership.
Disseminates program policy and specific initiative guidance for members of the organization.
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings.
Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy. Documentation may include but is not limited to attendance logs, minutes, and/or action items with corresponding action officers.
Maintains scheduling documents and requirements for video and online conferencing set up and execution. This may include but is not limited to maintenance logs on equipment and the corresponding instructions on equipment set-up and meeting execution.
Provides travel planning and execution support.