Administrative Specialist Senior

Kentucky Personnel Cabinet • Frankfort, KY

1d • Onsite

About The Position

The Office of Administrative Hearings (OAH), a department within the Office of the Attorney General, is responsible for conducting administrative hearings related to a variety of programs, services, and certifications provided by state government agencies and boards. The Office is composed of three Divisions focusing on various areas of administrative hearings.

OAH is looking for a self-motivated and highly organized individual with law office and paralegal experience to join our team to provide administrative support in the Health Services Division.

The Administrative Specialist Senior will be responsible for:
Providing paralegal and administrative support to assigned Hearing Officers.
Coordinating a complex docket to include case intake, file setup, tracking and scheduling.
Processing and distributing filings to assigned Hearing Officers.
Serve as a liaison between the parties and the Hearing Officer.
Certifying records, as required.
Updating a database with case information.
Ideal candidates will possess the following:
Experience working in a law office or court.
Paralegal experience.
Customer service experience.
Microsoft Office experience.
Experience working in a team environment.
Ability to work in an office setting and within deadlines.
Ability to adapt to needs of the Office.

Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
• EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Nice To Haves

• Experience working in a law office or court.
• Paralegal experience.
• Customer service experience.
• Microsoft Office experience.
• Experience working in a team environment.
• Ability to work in an office setting and within deadlines.
• Ability to adapt to needs of the Office.

Responsibilities

• Providing paralegal and administrative support to assigned Hearing Officers.
• Coordinating a complex docket to include case intake, file setup, tracking and scheduling.
• Processing and distributing filings to assigned Hearing Officers.
• Serve as a liaison between the parties and the Hearing Officer.
• Certifying records, as required.
• Updating a database with case information.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level