Senior Administrative Specialist

Leidos•Fort Meade, MD

13h•Onsite

About The Position

Looking for an opportunity to make an impact? At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers’ success. We empower our teams, contribute to our communities, and operate sustainably. Everything we do is built on a commitment to do the right thing for our customers, our people, and our community. The Leidos Intelligence Sector combines technology-enabled services and mission software capabilities in the areas of cyber, logistics, security operations, and decision analytics to support our defense and intel customers’ mission to defend against evolving threats around the world. Your greatest work is ahead! The Intelligence Sector seeks a highly qualified and trained Senior Administrative Specialist to support to elements of United States Cyber Command (USCYBERCOM) through high-level administrative and business operations support across multiple organizations, ensuring seamless day-to-day functionality, supporting strategic coordination, and contributing to command readiness through efficient planning, communications, and task tracking. Individual will engage in activities supporting Leidos on-site contract support to USCYBERCOM J3 (Operations), Cyber National Mission Force (CNMF), and Joint Task Force-Ares (JTF-ARES). This opportunity is in anticipation of a potential future contract award.

Requirements

Active Top Secret clearance with SCI eligibility and Polygraph required.
Ten plus years’ experience performing Administrative Assistant support at the Senior-level within the Department of Defense (DoD), the Intelligence Community (IC), or the United States Government.
Proven ability to independently manage administrative tasks and multitask in a fast-paced, mission-focused setting while displaying excellent written and verbal communication skills.
Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and file management systems.
Strong organizational and coordination skills with attention to detail.

Nice To Haves

Bachelor’s degree in business administration, Public Administration, or a related field.
Prior experience supporting USCYBERCOM, with demonstrated understanding of USCYBERCOM organizational structure and mission.
Deep experience using Workflow Management Systems (WMS), JIRA, or similar task tracking tools and extensive familiarity with records management, personnel accountability, and asset tracking systems.
Demonstrated experience successfully planning and supporting high-level events and visits.
Demonstrated ability to analyze and improve administrative processes, with focus on optimization to streamline activities.
Intimate knowledge of DoD protocol for working with senior officials and foreign visitors.
COSS

Responsibilities

Provide timely, accurate, relevant administrative support to elements of USCYBERCOM J3, Cyber National Mission Force (CNMF), and Joint Task Force-ARES (JTF-ARES).
Coordinate daily administrative operations with internal and external entities.
Schedule and manage meetings, events, and VIP visits, including logistical arrangements and briefing materials and reserve meeting spaces and coordinate audiovisual/telecom requirements in support of set and ad hoc meeting requirements.
Prepare, track, and manage official correspondence and documentation in accordance with records management standards and create and distribute agendas, meeting minutes, and maintain action item trackers.
Distribute read-ahead materials and meeting briefings.
Maintain calendars, schedules, and organizational shared resources for situational awareness.
Track and report ancillary training and compliance status and perform trend analysis, as directed by program leadership.
Collect and consolidate feedback to support optimization of command battle rhythms and drive changes to activity reports to meet leadership intent.
Update and manage workforce locator tools, personnel accountability trackers, and asset management systems.
Manage and coordinate Workflow Management System (WMS) tasks, to include tracking responses and reporting status.
Develop and maintain standard operating procedures (SOPs), checklists, manuals, and mission-related instructions.
Plan and support technical exchanges, tabletop exercises (TTXs), conferences, and coordination events that support operational planning and execution.
Facilitate logistics and scheduling for senior-level military, civilian, and foreign visitors, as appropriate.
Identify and implement administrative process improvements to reduce redundancy and improve efficiency.
Support human resource processes including hiring coordination, onboarding, training, and out-processing.