Senior Administrative Program Coordinator

The University of Texas at Austin • Austin, TX

13d • $60,000 • Hybrid

About The Position

This position supports Dana Center teams that support educators, administrators, and policymakers in creating seamless transitions throughout the K–16 system for all students. Plan and coordinate all logistical details for events, including in-person and virtual meetings, webinars, conferences, and special events around the United States. Assist with creation of external and internal websites for projects and clients. Use project management processes and tools to streamline and improve operations. Lead communication between administrative, communications, research, and evaluation teams to address needs and establish protocols.

Requirements

• Bachelor’s degree and minimum five years of experience in project coordination or administration
• Proven ability to plan, prioritize, and manage multiple tasks efficiently in a fast-paced environment
• Exceptional attention to detail, sound judgment, and strong problem-solving capabilities
• Strong interpersonal skills with the ability to collaborate across teams and engage internal and external stakeholders
• Skilled in proofreading and editing, with a focus on maintaining consistency in format and style
• Experience coordinating events and utilizing web-conferencing platforms
• Flexible and adaptable to evolving priorities and working styles
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Proficient in Smartsheets, Canvas, Qualtrics, and Zoom for project coordination, data collection, and virtual collaboration
• Skilled in advanced MS PowerPoint features, including animations, transitions, and custom formatting for impactful presentations
• Experienced in building dynamic Excel templates using formulas, data validation, and sorting/filtering tools to streamline data analysis
• Adapt at navigating and integrating multiple digital platforms to support efficient workflow and communication across teams
• Bilingual in English and Spanish.

Responsibilities

• Plan and coordinate all logistical details for events, including in-person and virtual meetings, webinars, conferences, and special events using the Smartsheet online platform.
• Participate in cross-functional projects.
• Support the development of resources.
• Manage organizational calendars, capture project milestones, track invoices, submit purchase orders requests for processing, review vendor contracts, and other tools related to project management.
• Facilitate communication among Dana Center staff, external service providers and consumers of services, resolving or redirecting issues in a timely fashion, assessing, researching, and prioritizing internal and external correspondence, and drafting responses or responding directly as appropriate.
• Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility in order to enhance professional relationships, job satisfaction, and organizational effectiveness.
• Support the needs of the Center.
• Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility in order to enhance professional relationships, job satisfaction, and organizational effectiveness.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees