Senior Administrative Coordinator - IT
About The Position
The Senior Administrative Coordinator for Information Technology (IT) reports to the Director of Assessment and Technology and is accountable for performing administrative duties for Senior Leadership's daily functions in leading the agency. The responsibilities include coordinating the administrative IT needs of the agency and coordinating events and meetings. This includes anticipating the needs of the agency while supporting the Leaders. This role is a highly visible position. We are looking for someone who insists on maintaining a positive attitude and enjoys supporting a diverse group of people. If this job is for you, you are able to display and maintain the highest level of professionalism and confidentiality at all times, while also maintaining strong boundaries. You must also be able to work and communicate effectively with all levels of management.
Requirements
- Able to maintain strict confidentiality and take all precautions when handling sensitive information
- Forward-looking thinker; actively seeks opportunities and proposes solutions
- Advanced proficiency in Zoom, Microsoft Office, Google Workspace, databases, Student Information Systems (SIS) and Social Media web platforms; Internet savvy
- Ability to maintain strong and appropriate boundaries with personal identifying information when interacting with students, community or program partners, and while at any school location or community or program partner site
- 3 to 5 years of experience supporting leadership team, preferably in a non-profit organization and/or educational setting required
Nice To Haves
- Bachelor's degree preferred
- IT administrative experience preferred
Responsibilities
- Provide administrative support to the IT Team
- Provide as needed support to the Director of Assessment and Technology
- Serve as a secondary backup support for Director of Assessment and Technology
- Compose accurate and detailed meeting minutes
- Provide follow-up and completion tracking for any action items from meetings
- Proactively anticipate the needs of the IT Team
- Provide support with Classified Union administrative tasks, while maintaining confidentiality
- Maintain employee and partner confidence and protect operations by maintaining confidentiality
- Support the policies and procedures of the Information Technology department and respect confidential information encountered during the position.
- Provide general support for the IT department and the company’s computer users (e.g., staff and students).
- Coordinate the deployment and return of student devices, including but not limited to maintaining shipping records and tracking IT materials in a detailed log.
- Coordinate records of the asset management database by supporting the assignment of new devices for new employees and ensuring the receipt of technology returns from offboarding in collaboration with the Human Resource team.
- Perform daily administrative functions such as copying, faxing, and printing
- Create, edit, and update PowerPoint presentations for meeting and training
- Draft and edit professional correspondence
- Create, edit, and format complex spreadsheets
- Prepare agendas and reports; collect and analyze information
- Maintain corporate documents and assist with agency-wide audit preparation
- Manage/support vendor relationships
- Maintain professional and technical knowledge; attend educational workshops, review professional publications, participate in professional societies
- Other duties as assigned
Benefits
- Very low monthly costs for health insurance
- Dental, vision and life insurance premiums paid by Five Keys
- Various pre-tax flexible spending accounts
- Retirement account 403b
- Generous time off
- Annual reimbursement up to $100 towards gym membership, smoking cessation and weight loss programs
- Annual reimbursement up to $50 towards annual athletic event participation
- Annual massage after 6 months of employment
- FREE access to wellness-related apps
- Employee Assistance Program
- Talkspace online therapy for you and your dependents
- Ongoing professional development opportunities including conferences, staff development training, and coaching plans
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What This Job Offers
Job Type
Full-time
Career Level
Senior
