Senior Administrative Coordinator I

Texas A&M • Bryan, TX

32d • Onsite

About The Position

Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. What we want The Senior Administrative Coordinator I provides high-level administrative, executive, advancement, compliance, and project support to the Chief of Staff and the Office of the Dean at the Naresh K. Vashisht College of Medicine. This position plays a key role in coordinating daily operations, managing sensitive and confidential matters, supporting advancement activities, and helping ensure the timely execution of strategic and administrative priorities.

Requirements

• Bachelor's degree or an equivalent combination of education and experience.
• Six (6) years of experience in office administration
• A Class “C” vehicle operator’s license or ability to obtain within 30 days of employment
• Exceptional written and verbal communication skills, with the ability to draft clear, professional correspondence and materials
• Strong interpersonal and organizational skills, with the ability to build effective working relationships across a range of stakeholders
• Exhibits strong professional presence, engaging effectively with others in a manner that reflects discretion and respect
• Demonstrated ability to manage multiple priorities, coordinate tasks, and meet deadlines in a fast-paced environment
• Ability to interact professionally and effectively
• Strong judgment and problem-solving skills, including the ability to analyze information and apply sound reasoning to complex and confidential situations
• Working knowledge of technology and office software, including AI integration, Microsoft Office, and database systems, CRM platforms, or advancement tracking tools

Nice To Haves

• TAMU/S or higher education experience
• Experience providing executive administrative support with complex calendars
• Experience coordinating multi-step projects, tracking action items, and managing deadlines in a fast-paced environment
• Demonstrated experience drafting professional correspondence for external stakeholders (e.g., donors, partners)
• Strong technology skills, including AI integration, Microsoft Office, and experience with database systems, CRM platforms, or advancement tracking tools
• Demonstrated ability to draft high-quality executive communications and briefing materials

Responsibilities

• Provides high-level administrative support to the Chief of Staff while handling sensitive and confidential information with discretion.
• Manages complex calendars, including scheduling appointments, coordinating meetings, and arranging travel.
• Prepares correspondence, reports, presentations, and other materials to support executive operations and decision-making.
• Coordinates meeting logistics, including agendas, room reservations, virtual meeting support, catering, and meeting minutes.
• Serves as a primary point of contact for inquiries directed to the Chief of Staff and helps facilitate timely communication and follow-up.
• Tracks action items, monitors deadlines, and supports implementation of priorities and special projects for the Office of the Dean.
• Coordinates visits for guests, visitors, and dignitaries.
• Processes approvals, prepares reports, and drafts correspondence and other administrative materials.
• Serves as a collaborative member of the Office of the Dean administrative team and provides backup support for other administrative staff as needed to ensure continuity of operations.
• Serves as a resource on relevant administrative, business, and travel procedures.
• Supports special projects and administrative initiatives that advance operational effectiveness within the Office of the Dean.
• Supports administrative operations for the Office of the Dean, including records management, documentation, and coordination of office processes.
• Assists with compliance-related activities by maintaining records, preparing materials, and supporting adherence to applicable policies, procedures, and reporting requirements.
• Maintains confidential files and documentation in an organized and accurate manner.
• Coordinates deadlines, required submissions, and follow-up actions to support timely completion of administrative and compliance-related responsibilities.
• Maintains the Office of the Dean’s property records and serves as the property management contact.
• Supports Dean’s office events, operational activities, and other office-wide initiatives as assigned.
• Coordinates and tracks donor acknowledgment correspondence, including management of the annual scholarship thank-you letter process.
• Drafts donor communications, stewardship updates, and other advancement-related correspondence for review and distribution.
• Manages the football ticket distribution process as part of donor and constituent engagement activities.
• Supports advancement-related events by assisting with scheduling, logistics, coordination, and follow-up activities.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Senior