Senior Administrative Associate for Admin, Texas Institute for Electronics

The University of Texas at Austin • Austin, TX

6d • Onsite

About The Position

The Texas Institute for Electronics (TIE) is a University of Texas at Austin-supported semiconductor consortium focused on developing and executing a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap and providing critical pilot manufacturing capabilities. With significant funding from the US DoD and the state of Texas, TIE is at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes. The Senior Administrative Associate for Administration provides advanced administrative, human resources, financial, logistical, and operational support to ensure efficient departmental functions. This role supports the Administrative Officer, manages payment processing, inventory control, work orders, events, travel, and supplies. It also assists the HR team with interview scheduling, hiring processes, data management and reporting, and provides clerical and administrative support to the Chief Executive Officer and Chief Technology Officer as needed. The position is located in Southeast Austin and requires the ability to travel between TIE locations.

Requirements

• High school diploma or GED with at least seven years of administrative, office management, human resources, business operations, or related experience OR Bachelor's degree with at least three years of administrative, office management, human resources, business operations, or related experience.
• Experience coordinating multiple priorities in a fast-paced environment with strong attention to detail and organizational skills.
• Experience processing transactions, maintaining records, and tracking items through completion.
• Strong written and verbal communication skills and the ability to interact professionally with a various range of stakeholders.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated ability to work independently, exercise sound judgment, and support a variety of administrative functions simultaneously.
• Must qualify as a U.S. Person as defined in 22 CFR § 120.
• Ability to travel between locations in own vehicle is necessary.

Nice To Haves

• Bachelor's degree.
• Two or more years of administrative, office management, human resources, business operations, or related experience
• Experience with university administrative systems, including financial, purchasing, inventory, or human resource management systems.
• Familiarity with inventory management, asset tracking, or facilities coordination.
• Experience preparing payment vouchers, purchase requests, reimbursements, or similar financial transactions
• Experience supporting human resources activities such as onboarding, offboarding, recruitment coordination, personnel records management, or employee transactions.
• Experience coordinating events, meetings, travel arrangements, and logistics.
• Experience with Workday, DEFINE, Qualtrics, DocuSign, Smartsheet, or other enterprise administrative systems.
• Experience working in the Semiconductor Industry.

Responsibilities

• Support the Administrative Officer, handling special assignments and ad hoc requests as needed.
• Process routine payment vouchers in DEFINE (VP5s, VPEs, VP1s, and VP2s) and track each through final approval.
• Serve as inventory control coordinator, ensuring compliance with university policy.
• Maintain equipment inventory records, submit annual inventory reports, and prepare annual inventory certifications.
• Submit and track work orders for service, construction, moving, surplus, and event needs.
• Order office supplies.
• Organize events and meetings, including securing space and coordinating catering.
• Arrange travel for staff and visitors as requested.
• Assist the HR department by handling interview scheduling, data management and reporting, hiring processes, and other areas.
• Maintain records of office assignments.
• Provide backup support to HR and Administrative personnel to ensure continuity during absences, peak workloads, and special projects, driving to other locations as needed.
• Activities may include onboarding and offboarding staff, part-time/temporary employees, and contractors/affiliates; scheduling and hosting on-site interviews for visiting candidates; logging HR data; and supporting other HR activities.
• Provide clerical and administrative support to the Chief Executive Officer and Chief Technology Officer as needed.
• Other duties as assigned.

Benefits

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED