Senior Administrative Associate Information Technology

Idexx•Westbrook, ID

1d•Hybrid

About The Position

The Senior Administrative Associate will support Senior Leaders and the functional team within the IT organization, handling a range of administrative, operational, and project-related tasks. Occasional support to other team members may also be required. This role involves partnering with other Administrative professionals to foster a collaborative and welcoming environment for both internal teams and external parties. The ideal candidate is a proactive, detail-oriented professional who thrives in fast-paced environments, anticipates team needs, adapts to shifting priorities, and efficiently connects problems with solutions. Strong judgment, follow-through, and the ability to build effective relationships across all organizational levels are essential. This position operates under a hybrid work arrangement, requiring candidates to be on-site a minimum of two days per week.

Requirements

5+ years of executive support experience in a corporate environment
Master multi-tasker with the ability to shift priorities easily and often
Enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list
Exceptional communication skills with close attention to detail
Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions
Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged
Demonstrate a high level of service and professionalism
Comfortable with ambiguity and confidence in making decisions in the moment when direction is limited

Nice To Haves

Experience working in Smartsheet

Responsibilities

Provide high-level administrative support to the stakeholder and their team, using professionalism, discretion, and efficiency
Provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials
Coordinate domestic and international travel, prepare and review expense reports, and manage Concur submissions
Assist with presentation creation and join key meetings when appropriate to stay ahead of deliverables and identify support opportunities
Manage projects of varying scope and complexity
Remain knowledgeable of business unit policies
Facilitate information flow among team members, answering questions and providing information as needed
Be a “go to” person for a dynamic, collaborative, and fast-paced global team