Senior Administrative Associate Informational Technology

IDEXX•Westbrook, ME

21h•Hybrid

About The Position

We are looking for an Administrative Associate to support Senior Leaders along with the functional team within the IT organization, through a range of administrative, operational, and project related tasks. This individual will provide occasional support to other members of our team as needed. This role will partner with other Administrative professionals within the organization to create a collaborative and welcoming environment for their team and external parties. We’re seeking a proactive, detail-oriented professional who thrives in fast-paced environments. The ideal candidate anticipates team needs, adapts to shifting priorities, and connects problems with solutions efficiently. Strong judgment, follow-through, and the ability to build effective relationships across all levels of the organization are essential.

Requirements

5+ years of executive support experience in a corporate environment
Master multi-tasker with the ability to shift priorities easily and often
Enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list
Exceptional communication skills with close attention to detail
Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions
Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged
Demonstrate a high level of service and professionalism
Comfortable with ambiguity and confidence in making decisions in the moment when direction is limited

Nice To Haves

Experience working in Smartsheet

Responsibilities

Provide high-level administrative support to the stakeholder and their team, using professionalism, discretion, and efficiency.
Provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials.
Coordinate domestic and international travel, prepare and review expense reports, and manage Concur submissions.
Assist with presentation creation and join key meetings when appropriate to stay ahead of deliverables and identify support opportunities.
Manage projects of varying scope and complexity.
Remain knowledgeable of business unit policies.
Facilitate information flow among team members, answering questions and providing information as needed.
Be a “go to” person for a dynamic, collaborative, and fast-paced global team.