Senior Administrative Assistant (Contract) 816
About The Position
The Sr. Administrative Assistant plays an important role in ensuring the effective and efficient maintenance of departmental processes, procedures, and programs inclusive of calendar management, scheduling, vendor meetings, travel arrangements and expenses. It is imperative this person can handle details of a confidential and critical nature. To be successful at this position it will be important to exercise independent judgment to optimize internal processes and procedures, as well as act as a team player. There will be a need to be flexible and perform other duties as assigned. The ideal candidate will have expert experience with busy calendar management and travel planning.
Requirements
- 5+ years administrative experience
- Experience with Outlook Calendar Management and Concur Expense reporting systems
- Demonstrates excellent communication, verbal and written, and interpersonal skills
- Able to work in a fast-paced environment and multi-task
- Team player able to develop rapport and credibility with team members
- Detail orientated with ability to identify and communicate conflicts in scheduling/priorities
Nice To Haves
- Bachelor’s Degree preferred
- expert experience with busy calendar managment and travel planning
Responsibilities
- Provide logistical planning and administrative support for the designated leaders, including calendar management
- Agenda and logistics management (room, catering, A/V, Zoom) for meetings and team outings, including: Leadership Team Meetings, Town Halls, Staff Meetings, Team Offsites, etc.
- Schedule and coordinate larger cross-functional meetings as requested by extended leadership team members, with direction from designated leader.
- Work across departments and with other administrative associates to facilitate interview schedules, meeting logistics, etc.
- Work closely with the other DTE admin for department meetings and events.
- Coordinate interactions with strategic vendors - onsite visits, conference calls, offsite meetings, and book travel arrangements
- Submit T&E reports in Concur
- Manage leadership team and staff meeting agendas in Microsoft Teams/Sharepoint/OneNote etc.
Benefits
- medical benefits
- fringe benefits
- overtime pay
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
