Senior Administrative Assistant, Patterson

UNITED NEGRO COLLEGE FUND•Atlanta, GA

19h•$55,600 - $65,000•Hybrid

About The Position

The Senior Administrative Assistant to the Assistant Vice President (AVP), Frederick D. Patterson Research Institute is responsible for providing comprehensive support to the AVP and partnering with the research team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Requirements

High school diploma required; college experience strongly desired and 5-7 years administrative assistance/secretarial experience is required.
The individual must be a self-starter, who is able to problem-solve and take on a wide range of tasks to deliver results; collegial and professional manner; excellent communication and interpersonal skills.
Significant support experience, including supporting senior level managers.
Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
Strong verbal and written communication skills.
Exceptional organizational skills and impeccable attention to detail.
High degree of professionalism in dealing with diverse stakeholder groups, including college presidents, senior executives, staff, community leaders, donors, and funded partners.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Able to maintain a high level of integrity and discretion in handling confidential information.
Excellent judgment is essential.
Ability to be agile and switch gears at a moment’s notice.
Experience maintaining calendars and booking travel.
Commitment to education.

Responsibilities

Provide sophisticated calendar management for the AVP. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Act as a liaison and provide support to the leadership across UNCF.
Arrange and handle all logistics for critical AVP-related meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minute, where appropriate, for the AVP.
Complete a broad variety of administrative tasks that facilitate the AVP’s ability to effectively lead the research team, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the AVP, including those of a highly confidential or critical nature.
Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect AVP’s style and organization priorities.
Work closely with the AVP to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "gauge," having a sense for the issues taking place in the environment and keeping the AVP updated. Anticipate AVP’s needs in advance of meetings, conferences, etc.
Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the AVP and staff, demonstrating leadership to maintain credibility, trust, and support with the UNCF Executive Team.
Invest in building long-lasting relationships both externally and internally.
Other projects/duties as assigned for the overall benefit of the organization.