Senior Administrative Assistant

Ledcor•Vancouver, BC

4d•Onsite

About The Position

As the Senior Administrative Assistant, you will be responsible for providing a variety of both routine and confidential administrative tasks to support our Senior Vice President, Finance and Risk Management along with other Senior Leaders within the Finance and Risk department. In this position, you will be part of a busy, vibrant Finance and Risk team here in Vancouver. You will be given autonomy and work with limited supervision to provide solutions within established procedures and practices to the many unique opportunities and challenges faced by our Finance and Risk leaders. You have extensive office experience in a fast-paced environment, and you feel most rewarded when you can support your team and suggest innovative ways to get the work done. You’re looking for your next challenge and valuable experience within a reputable company. We are committed to the long-term success and wellbeing of our employees. Our total rewards package is designed to provide compensation and benefits programs that support your health, wellness, and financial security. Including items such as competitive salaries and profit-sharing program; exceptional health, dental, vision plans, life and disability coverages; comprehensive retirement plans, generous vacation and leave, family support benefits, mental health resources, and more. We offer ongoing employee training and development, team building and career growth opportunities. Bring your extensive administrative experience to this impactful role at Ledcor and join our True Blue team in Vancouver today!

Requirements

4+ years’ experience within a Senior Administrative or Office Manager position.
Strong verbal and written communication skills, able to build rapport and connect with leaders and employees at all levels
Excellent organizational and planning skills; able to juggle multiple priorities in a dynamic environment.
Excellent attention to detail and accuracy
Ability to maintain the highest standards of confidentiality
Able to work with limited supervision – enjoys working both independently and as part of an extended team, collaborating well with others and willing to pitch in where needed
Takes initiative – makes suggestions on how to improve processes and “get things done”.
Ability to anticipate needs of the Executive team.
In-depth knowledge of MS Office applications, including OneNote, Word, Excel, Outlook, PowerPoint, Teams, SharePoint, ImageNow, Concur, Workday
Ability to take initiative to liaise with other departments and/or external resources including hotels and other venues for meeting spaces and team building activities

Responsibilities

Perform administrative tasks for the SVP, Finance and Risk Management, such as managing calendar, arranging travel, preparing expense reports, handling invoices, coordinating mail and couriers, ordering office supplies, computer and other communication products
Ad-hoc calendar management & travel arrangements for the wider Finance and Risk Leadership team
Schedule and coordinate meetings for the SVP, Finance and Risk Management, including the facility, venue, and resource booking, compiling required materials, and planning catering and team engagement activities
Draft, edit, and prepare correspondence, reports, meeting minutes, presentations, and other documentation on behalf of the Senior Team Members.
Organization of Finance and Risk team building events - work with the meetings and events team as well as external vendors to prepare contracts for meeting spaces, catering, and planning team engagement activities
Manages executive expenses, vendor invoices, and office costs, ensuring accurate coding, timely processing, and adherence to approved budgets and internal controls.
Acts as a key liaison with Finance teams on administrative and payment‑related matters.
Implement strategies to further reduce expenditures, including meeting logistics, cell phone usage and other costs
Prepares first draft of certain financial statement disclosure notes for finance team to complete.
Acts as redundancy for certain finance administrative tasks.