Senior Administrative Assistant - Seattle or Tacoma, WA

UnitedHealth Group•Seattle, WA

8d•$20 - $36•Onsite

About The Position

At UnitedHealthcare, we’re simplifying the health care experience, creating healthier communities, and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and optimized. Ready to make a difference? Join us to start Caring. Connecting. Growing together. Positions in this function include traditional Executive Assistant duties including: answering the telephone; typing/word processing of documents, spreadsheets and presentations; maintaining calendars and setting up meetings; making travel arrangements; copying, faxing, setting up files, and tracking expenses. This role is office based in Seattle or Tacoma, WA.

Requirements

5+ years experience supporting executive - level staff members
Proven experience delivering a high level of internal and external customer service
Intermediate to Expert level Microsoft Word /PowerPoint / Excel / Word / Visio experience

Nice To Haves

3+ years experience creating and submitting expense reports
3+ years experience maintaining calendars and setting up meetings
3+ years experience making travel arrangements
Experience in healthcare
Ability to multi-task and handle high-level projects/assignments
Excellent verbal and written communication skills
Diligent attention to detail
Proactive and future-thinking

Responsibilities

Proactive approach to assisting and supporting executives. Must be professional and comfortable interacting with executive level leaders; must also be prepared to manage the complexity of coordinating travel, meetings, and visitors at this level. This position will be supporting multiple C-level leaders
Manage multiple executive calendars including, scheduling meetings, material preparation and distribution, coordinating remote participants, and taking meeting minutes
Manage calendars with ability to resolve multiple calendar conflicts
Handle confidential information professionally and discreetly
Act as the Health Plan business segment liaison (BSL) by coordinating with other BSLs and enterprise partners on administrative and technical tasks, onboard new staff, support offboarding staff, and assist with building access and other administrative tasks
Act as administrative process guru and resource for the team
Recruiting - schedule candidate interviews and travel logistics
Schedule travel and manage expense reimbursement
Work is frequently completed without established procedures
Self-directed and work independently
May coordinate activities for other leaders
Provide internal and external customer service to employees, vendors and clients
Light project management support for executive and health plan projects and initiatives