Senior Administrative Assistant (Administrative Support Assistant III) - Legal

Capital One•McLean, VA

8h•Onsite

About The Position

Capital One is seeking an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. The role involves partnering with multiple executives to handle administrative tasks, allowing them to focus on department and company goals. The ideal candidate is a quick thinker, flexible, adaptable to changing demands and priorities, resourceful, and autonomous in taking on new tasks and projects. As a gatekeeper and extension of executive leaders, this role is central to the team's operations, ensuring a well-run, efficient, productive, and happy team. Administrative Assistants perform a variety of functions critical to efficient organization, including strategically managing complex schedules, handling travel arrangements, creating expense reports, and disseminating information. The position requires personable communication, proficiency in writing and proof-reading with impeccable grammar and composition, and acting as a team ambassador. Capital One offers an environment that inspires a can-do-anything spirit with supportive resources and managers who encourage work-life balance.

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Nice To Haves

Associates Degree
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
At least 3+ years of calendar management supporting multiple executives
At least 1+ year of meeting and event planning experience
Experience setting up video conference and Zoom/Skype technology for meeting user
Experience planning ahead and managing time effectively
Excellent written and verbal communications
Excellent organizational skills

Responsibilities

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment