Senior Administrative Assistant, Private Wealth
Blue Owl Capital Holdings•New York City, NY
•Onsite
About The Position
Blue Owl is seeking a highly organized, proactive, and professional Senior Administrative Assistant to support its Private Wealth team. The role supports senior professionals on the Strategic Partnerships Team, Field Engagement, and RIA, helping ensure efficient team operations through administrative support, schedule and travel coordination, expense and budget management, and communication with internal and external stakeholders. This position is based in New York and is in office Monday through Friday.
Requirements
- At least 3 years of administrative support experience; financial services or professional services experience is preferred.
- Ability to work independently or as part of a team and resolve issues with minimal guidance as a proactive, innovative self-starter.
- Strong interpersonal, communication, and presentation skills, including excellent phone etiquette and diplomacy in client interactions.
- Demonstrated ability to build effective relationships.
- Detail-oriented, with strong time-management and organizational skills.
- Demonstrated leadership skills.
- Highly professional, with strong oral and written communication and interpersonal skills.
- Initiative, a solution-oriented approach, and strong problem-solving skills.
- Ability to prioritize and manage daily, weekly, and monthly workloads, multitask, and stay focused.
- Ability to leverage AI as a tool to drive efficiency.
- Experience with Outlook and Microsoft Office, particularly Excel and PowerPoint.
Nice To Haves
- Bachelor’s degree or equivalent professional experience.
Responsibilities
- Support senior professionals on the Strategic Partnerships Team, Field Engagement, and RIA.
- Manage calendars and Zoom accounts for senior professionals in the group, as well as certain shared calendars for the broader business.
- Coordinate schedules with the team, internal administrators, clients, and clients’ administrators, and send calendar invitations.
- Prepare and submit executive expense reports.
- Manage the group budget, including invoice submission and payment tracking.
- Manage group meeting agendas.
- Arrange domestic and international travel, including creating itineraries where applicable.
- Update client contact information in Outlook.
- Coordinate private client meetings, dinners, and events, and assist with coordinating large client off-site events.
- Manage guest lists and event correspondence, including invitations, reminders, and registration confirmations, in accordance with event deadlines.
- Manage special projects and tasks that arise for the Private Wealth business.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- 401(k)
- Healthcare and Dependent Care Flexible Spending Account
- Short-term disability insurance
- Long-term disability insurance
- Family planning support
- Paid time off
- Leaves of absence
- Employees may be eligible for a discretionary bonus based on factors such as individual and team performance.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
