Senior Administrative Assistant

Regional Municipality of Wood Buffalo•Fort McMurray, AB

12d•CA$98,662 - CA$104,300•Onsite

About The Position

The Legislative Services team ensures the effective operation of municipal governance. The department provides direct support to Mayor and Council, manages Council and Committee meetings and ensures legislative and procedural requirements are met in accordance with the Municipal Government Act and other legislation. The team is also responsible for maintaining official records, administering municipal bylaws and policies, overseeing elections, and fostering transparency through access to information and privacy management. By upholding strong governance practices and ensuring accountability, Legislative Services helps build public trust and supports the Municipality in serving the region effectively. The Senior Administrative Assistant is responsible for providing coordination and support for their department, including all administrative activities that are essential to upholding the day-to-day department initiatives as implemented by their Director. This position will be required to mentor other administrative staff, participate in team projects, and performs other duties as required.

Requirements

Demonstrates a high degree of professionalism, discretion, confidentiality, and independence.
Strong listening, communication, interpersonal and organizational skills.
Effective decision-making skills with the flexibility to manage a broad range of complex activities.
Ability to effectively interact with internal and external clients and stakeholders at all levels while maintaining excellent customer service.
Demonstrated ability to work within a team environment.
A self-starter who can perform in a fast-paced project environment and work within tight deadlines by organizing workload and setting priorities.
Ability to analyze information from various sources to identify issues and problems.
A Diploma in Business or Office Administration is required.
An equivalent combination of education and experience may be considered.
Five (5) years of related administrative experience at a senior level is required.
Submission of a Criminal Record Check.
A valid Class Five (5) Alberta Operator’s license is required as incumbent will be required to operate a personal or municipal vehicle for business use on a regular basis.

Nice To Haves

Previous municipal experience is an asset.
Experience working in a public-sector environment with unionized and non-unionized employees considered an asset.

Responsibilities

Creates, and maintains all documents, invoices, files, expenses, spreadsheets, statistical reports, presentations, and other related documentation.
Manages the calendar of assigned staff.
Provides scheduling support by booking appointments and assigning meeting rooms.
Ensures internal and external inquiries are appropriately handled or redirected.
Develops, researches, compiles, tracks, and assembles information for budgets, systems, procedures, registrations, claims, and reports.
Maintains department intranet and information systems to ensure they are accurate and up-to-date.
Leads, mentors and coaches corporate staff on departmental and organizational processes.
Coordinates, assigns, and delegates staff on behalf of the Director.
Liaises with outside organizations and government agencies.
Ensures inquiries are appropriately handled or redirected on behalf of the Director.
Coordinates meeting requirements.
Performs other duties as required.