Senior Administrative Assistant - Research Office

The Medical College of Wisconsin•Milwaukee, WI

16h•Onsite

About The Position

Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures. Primary Responsibilities Anticipate and initiate action regarding administrative functions while coordinating and leading projects. Compose correspondence as needed, which may be confidential. Use complex functions of a variety of computer applications and software packages to develop macros and templates. Proofread and format documents to ensure accuracy. Screen telephone calls and visitors to resolve complex inquiries. Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements. Compile data and information from multiple sources to prepare reports. Assist in budget preparation and monitoring expenditures. Process payment requests, requisitions, and invoices. Distribute mail and organize filing systems accurately maintaining records.

Requirements

Excellent verbal and written communication skills with advanced Microsoft Office proficiency.
Strong knowledge of computer and mobile technologies, clerical procedures, customer service, collaboration, and information management.
Demonstrated professionalism, critical thinking, problem-solving, attention to detail, and accountability.
Ability to prioritize and organize work, meet deadlines, work effectively with diverse individuals, and succeed both independently and as part of a team.
Proven ability to plan and coordinate projects that impact the work of others.
High school diploma
5 years of experience
Experience in Veterinary, Healthcare or related field

Responsibilities

Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
Compose correspondence as needed, which may contain confidential information.
Use complex functions of a variety of computer applications and software packages to develop macros and templates.
Proofread and format documents to ensure accuracy.
Screen telephone calls and visitors to resolve complex inquiries.
Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
Compile data and information from multiple sources to prepare reports.
Assist in budget preparation and monitoring expenditures.
Process payment requests, requisitions, and invoices.
Distribute mail and organize filing systems accurately maintaining records.

Benefits

Outstanding Healthcare Coverage, including Health, Vision, and Dental
Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.