Senior Administrative Assistant

Vertex Inc.•Boston, MA

2d•Hybrid

About The Position

Vertex is seeking an experienced Senior Administrative Assistant to support the VP, U.S. Marketing - Kidney and senior leaders across the Marketing team. The incumbent will provide support and join us on our mission as we scale and work to bring potential new medicines across the Kidney space. Support will span the Sr. Director+ levels in addition to departmental administrative responsibilities.

Requirements

Proficient in Microsoft Office suite, including Outlook Calendars
Team player with a track record of developing rapport and credibility with colleagues
Keen attention to detail with ability to proactively identify, communicate and address challenges
Developed time management skills and organizational skills to prioritize work and/or multi-task; autonomously managing multiple projects and competing timelines
Discretion to handle sensitive and confidential correspondence
Proven experience working in a fast-paced environment
Excellent verbal and written communication skills, proactively shares key project updates and insights
Exceptional interpersonal skills across all levels and across matrixed teams
Consistently displays sound ethics, good judgement
High school diploma required
3+ years of administrative experience, or the equivalent combination of education and experience

Nice To Haves

Bachelor degree preferred

Responsibilities

Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization
Secures conference rooms, ordering catering and "day-of" logistical and administrative support
Organizes logistics and events for the assigned teams (off-site, workshops, team events)
Coordinates visitor registration, including pre-registering and escorting visitors
Vendor communications
Supports travel logistics including sourcing/booking flights/hotels
Completes all expense reports for assigned team members in a timely fashion and per company policy
Coordinates and disseminates meeting materials
Performs various supporting tasks such as creating/amending/formatting documents/presentations in Word, Excel or PowerPoint, pricing, etc.
Submits purchase orders, amendments and changes on behalf of team working in partnership with the Commercial Contracting team and iProcurement (transactional only)
Serves as a departmental resource for the assigned teams for Vertex's internal technologies (i.e; Outlook, Teams, iProcurement, Concur, vNet, Vertex U, etc.)
Assists with the onboarding of new personnel
Supports special projects