DSP - David Place

The New York Foundling•Staten Island, NY

About The Position

The Senior Administrative Assistant plays a key role in ensuring seamless office operations, supporting leadership, and driving efficiency across administrative functions. This position requires a high level of organization, problem solving, and initiative to contribute to the overall success of the organization. The New York Foundling is committed to attracting and retaining a diverse employee population, the Foundling will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

Requirements

High School degree or GED
3 + years of administrative experience
Strong time management and organizational skills
Leadership & Collaboration
Ability to independently prioritize and execute multiple complex tasks
Organizational skills
Communication skills
Technical proficiency
Confidentiality & Integrity

Responsibilities

Maintain meeting coordination to optimize leadership time and efficiency.
Manage issues as they arise in an efficient and effective manner.
Oversee administrative processes, ensuring compliance with company policies and improving workflow efficiency.
Identify inefficiencies and propose process improvements.
Based on program needs and as needed, prepare reports, presentations and correspondence with a high level of accuracy and professionalism in as per established deadlines.
Upload check requests and petty cash in ReQlogic for processing, ensuring timely and accurate financial transactions per process guidelines.
Maintain custodian responsibilities for metrocards and petty cash, ensuring proper tracking, distribution, and reconciliation.
Maintain organized records, confidential files, and documentation to support business operation.
Close case records in accordance with organizational policies, maintaining proper documentation and compliance.
Prepare records for auditing, ensuring documentation is accurate, complete, and readily accessible for review.
Supervise receptionist staff, providing guidance and ensuring adherence to best practices.