Senior Administrative Assistant (Dallas, TX) - Austin Commercial

Austin Bridge & Road•Dallas, TX

14h•Onsite

About The Position

Austin Commercial is currently seeking a Senior Administrative Assistant for our accounting department located in Dallas, Texas. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. This individual will be accountable for providing administrative and secretarial support services to management and the accounting team.

Requirements

At least five years’ comparable executive support experience.
Background should include document control, preparation of spreadsheets, graphs and charts, desktop publishing, and presentation materials.
Expertise in the Microsoft Office Suite, excellent spelling and grammar, strong phone skills, and stellar organizational skills.
Professional, upbeat, energetic, takes initiative, dependable, and takes pride in work.
Must be extremely efficient, organized and resourceful.

Responsibilities

Business partner setup/changes in CMiC for Austin Commercial and related joint ventures. Provide backup for Austin Bridge & Road and Austin Industrial.
Scan and distribute financial reports and bank reconciliations.
Scan and deposit checks for Accounts Receivable and deposit incoming cash.
Provides high-level, administrative support for Accounting leadership
Interfaces with key personnel throughout the company to maintain a congenial working relationship with employee-owners, outside clients, and suppliers.
Manage/code expenditures for management in Chrome River
Schedules appointments for luncheons, meetings, etc. and help coordinate including obtaining meeting space, notifying attendees, scheduling catering, etc.
Responsible for stocking coffee bars and ordering office and breakroom supplies
Maintain Austin Commercial floor maintenance/equipment requests and arranging necessary repairs, when needed.
Calendar management and handles travel arrangements for Accounting leadership.
Assists with back-up for company switch-board/receptionist function
Serves in an “as needed” capacity as back-up to other departments
Plans departmental and/or other events, including logistics and event schedules
Assists in the preparation of special projects.
Additional duties as assigned.