Senior Administrative Assistant

Texas Children's Hospital•Houston, TX

6d•Onsite

About The Position

We’re searching for a Senior Administrative Assistant to support PM&R Chief and team— someone who works well in a fast-paced setting. In this position, you will provide direct administrative support for the PM&R Chief and team. You must be extremely organized with excellent communication skills to be successful in this role.

Requirements

H.S. Diploma or equivalent
5 Years Secretarial Experience

Nice To Haves

Experience working in a healthcare environment

Responsibilities

Composes correspondence, memos, and reports, according to guidelines and in a timely manner
Type, format, create, and proofread a variety of materials including handwritten, typewritten correspondence, presentations, memos, reports, agendas, and contracts, as instructed, and verifies the conformity of documents to Texas Children’s Hospital standards
Assemble documents and presentations as needed, for external meetings
Manages the leader’s calendar
Telephone various internal and external personnel to arrange meetings
Coordinate with other administrative staff to reserve conference rooms as needed
Answer the telephone in a courteous manner, identifying department and offering assistance
Take telephone messages including name of caller, date, time, return telephone number and legible message when applicable
Retrieve messages immediately and take appropriate action upon return-to-work area.
Interface with all employees in a professional, courteous manner to assure that requests are met amicably, and a congenial work atmosphere is maintained
Maintain excellent relationships with departments throughout the hospital, assuring a good working atmosphere
Handle incoming/outgoing mail
Arrange travel
Participate in reception relief