Senior Administrative Assistant (Administrative Support Assistant III) - Tech HR Consulting

Capital One•McLean, VA

20h

About The Position

Capital One is looking for an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III to support the executive leader of the Tech HR team and several directors in the organization as well. In this fast-paced environment, you will be at the center of the HR business partner team that powers the people strategy for 15,000 associates across the Tech organization. You will partner with leaders to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects, relying on problem-solving skills to make it all work. As a gatekeeper and a member of the leadership team, you are pivotal to the success of a well-run, productive, and happy organization. You will strategically manage your leaders’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition. In this role, you are a jack of all trades, balancing speed with quality. Beyond standard administrative support, you will also coordinate across the admin community within Tech HR, helping to align their efforts and mentoring other admins to ensure a cohesive and high-performing team culture. You are a resourceful problem-solver who can navigate "gray space" with ease and professionalism. At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Nice To Haves

Associates Degree
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
At least 3+ years of calendar management supporting multiple executives
At least 1+ year of meeting and event planning experience
Experience setting up video conference and Zoom/Skype technology for meeting user
Experience planning ahead and managing time effectively
Excellent written and verbal communications
Excellent organizational skills

Responsibilities

Manage daily calendars for multiple leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
Serve as a guide and point of contact for other administrative staff within the organization, fostering a high-performing, team-oriented environment and sharing best practices
Prepare professional business communication documents including memos, letters, and emails
Build and maintain good business relationships with executives and administrative staff across the organizations
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
Promote a fun and team-oriented work environment