Senior Administrative Assistant (Administrator)
About The Position
We are seeking an experienced Senior Administrative Assistant / Administrator to support a large, dynamic division at the world-renowned Lawrence Berkeley National Laboratory. This role provides broad, high-level administrative support with a strong emphasis on human resources coordination, recruitment support, events and meetings, and division operations, along with calendar and travel management. This is an excellent opportunity for a proactive, detail-driven administrator who enjoys working in a fast-paced, mission-driven environment while partnering closely with leadership and cross-functional teams.
Requirements
- Strong experience in a senior administrative, executive assistant, or administrator role
- Demonstrated experience supporting HR and recruitment processes
- Proven ability to coordinate complex events and meetings
- Excellent organizational skills with the ability to manage competing priorities
- High level of discretion, professionalism, and attention to detail
- Proficiency with Google Workspace, MS Office, and administrative tracking tools
Nice To Haves
- Proficiency with Smartsheet or similar administrative tracking tools
- Experience supporting large departments, scientific, technical, or research organizations preferred
Responsibilities
- Serve as liaison between HR and division management on routine personnel actions
- Support recruitment efforts including posting roles, coordinating interviews, scheduling panels, and managing candidate logistics
- Assist with onboarding, offboarding, affiliate and visitor processing
- Help track performance review cycles, promotions, and related approvals
- Advise supervisors on required documentation and process steps
- Plan and coordinate complex meetings, workshops, and events, including logistics, schedules, and materials
- Manage approvals, budgets, and compliance requirements for events and activities
- Prepare presentations, agendas, and supporting materials
- Proactively track recurring processes, deadlines, and action items
- Manage calendars, independently schedule and prioritize meetings
- Serve as a point of contact for division leadership and respond to a wide range of requests
- Support financial processes, including requisitions, reporting, and coordination with finance partners
- Maintain division documentation, websites, and internal resources as needed
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
Number of Employees
1-10 employees
