Administrative Assistant - Project Administrator

Milhouse Engineering and Construction, Inc. • Chicago, IL

4d • $26 - $31

About The Position

The Administrative Assistant / Project Administrator is responsible for providing high-level administrative and project support to ensure efficient operation of the office and smooth execution of projects. As a first point of contact to internal and external clients, administrative duties will include greeting visitors, answering and directing all calls from the main switchboard, receiving, sorting and distributing corporate mail, executing and performing general office duties. This role also supports project teams by coordinating project activities, tracking deliverables, managing documentation, and facilitating communication among stakeholders.

Requirements

• High school diploma or equivalent
• 3 years of working experience in a related field
• Excellent written and verbal communication skills required
• Able to work with confidential information and maintain integrity of company data
• Able to work effectively within a team environment
• Strong organizational skills with the ability to multi-task
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent written and verbal communication skills required
• Able to work with confidential information and maintain integrity of company data
• Able to work effectively within a team environment
• Strong organizational skills with the ability to multi-task
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular
• Ability to stand/walk frequently
• Ability to lift up to 40lbs

Responsibilities

• Greet guests in a courteous manner and alerts appropriate party of guest arrival
• Operate/answer telephone switchboard; direct callers to appropriate extensions, and takes messages. Possess excellent telephone etiquette
• Project a professional and positive image to the public and co-workers
• Carry out assigned projects to completion; communicate effectively both verbally and written
• Preform general office/administrative tasks such as: (Vendor Relations/Management) via monitoring/ordering standard office supplies; ordering and stocking game room supplies including hot and cold beverages, fruit, and reading materials, collating and assembling documents; photocopying/faxing correspondence and reports; attend meetings to take and distribute minutes when requested, schedule appointments and maintaining Office Managers/Executive Staffs calendar; screening calls and visitors
• Perform basic to moderate staff support functions, such as personnel administration, accounting/finance and marketing coordination
• Books and coordinates large and small conference rooms and conference room calendar
• Manages and disseminates all receivables/deliveries i.e. FedEx, UPS, USPS, DHL
• Perform data entry and report general functions
• Maintain office filing system
• Order and maintain office supplies for all offices
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Other duties as assigned

Benefits

• Medical, Dental & Vision Coverage – Reach out to learn how your deductible could be covered 100% through Garner Health!
• Company Sponsored Life Insurance and Short-Term Disability – We’ve got your back when life takes unexpected turns.
• Voluntary Coverages – Take control of your well-being with added coverage options.
• Discounted Gym Membership – Stay active with wellness options that support your fitness goals.
• Competitive Base Salary – Earn what you're worth in a performance-driven culture.
• 401(k) Retirement Plan – Build your future with confidence.
• Professional Development Incentives – Get rewarded for growing your skills — including bonuses for earning your P.E. License.
• Milhouse University (Cross-Functional Training) – Expand your expertise with internal training built to elevate your career and receive PDH credits for applicable training towards professional engineering licenses, etc..
• Employee Education & Development Program – Tuition assistance and learning opportunities to keep you moving forward.
• Generous PTO + Paid Holidays – Rest, recharge, and enjoy the moments that matter most.
• Paid Parental Leave – Bond with your new arrival — and yes, we’ll even cover a year of diapers!
• Extracurricular Sports Teams – Join our summer Volleyball and Softball squads for fun off the clock.
• Employee Recognition Program – Be celebrated for the impact you make.
• Employee Referral Bonus – Bring great people on board and get paid for it.
• Transit Benefits Program – Save on your daily commute.
• Charitable Events and Activities offered through non-profit affiliate – Milhouse Charities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees