Senior Administrative Assistant

Mass Development • Boston, MA

8d • $75,000 - $85,000 • Hybrid

About The Position

Reporting directly to the EVP of Real Estate, the Senior Administrative Assistant plays a critical role in supporting the day-to-day operations of the Real Estate Division and ensuring priorities, projects, and teams move forward efficiently. The role provides high-level administrative and operational support to senior staff, and is an opportunity for a highly organized, proactive professional to contribute to a collaborative, fast-paced environment supporting real estate and economic development initiatives across Massachusetts.

Requirements

• Associate’s degree preferred, with 4–7 years of relevant experience, including at least 3 years supporting an executive team or managing office functions; a bachelor’s degree may substitute for equivalent experience.
• Proficiency with Microsoft 365, SharePoint, Planner, database systems and other apps.
• Strong written, verbal, presentation, organizational, and problem-solving skills, with exceptional attention to detail and the ability to communicate effectively with diverse internal and external stakeholders.
• Demonstrated ability to manage multiple priorities, set deadlines, adapt to changing needs, and maintain high-quality work under pressure.
• Strong judgment, initiative, and discretion, with a proactive approach to anticipating needs, identifying issues, and developing practical solutions.
• Excellent interpersonal and diplomatic skills, with the ability to build productive relationships across teams, business units, offices, and external partners.
• Ability to take ownership of assignments, follow through independently, and consistently meet deadlines.
• Desire to be a key player on a collaborative team, taking initiative to support colleagues and contribute to the efficient operation of the Division.
• Experience maintaining organized filing, data, budget, and tracking systems.
• Ability to handle confidential and sensitive information with professionalism, sound judgment, and discretion.

Nice To Haves

• Experience in real estate, economic development, public sector, or a similarly complex environment is preferred
• Familiarity with commercial real estate and demonstrated interest in real estate, economic development, and the Division’s programs and activities.

Responsibilities

• Provide day-to-day administrative and operational support to the EVP of Real Estate and senior leadership within the Real Estate Division.
• Coordinate the preparation, organization, and distribution of Board materials, reports, presentations, briefing materials, and other leadership deliverables.
• Support contract and procurement activities, including preparing contract forms, submitting procurement requests, coordinating internal approvals, and tracking items through completion.
• Maintain accurate and up-to-date data, records, files, and tracking systems, ensuring information is organized, accessible, and appropriately maintained.
• Manage calendars, meetings, scheduling, communications, document production, and other day-to-day administrative needs for the Division.
• Coordinate meetings, events, presentations, and other activities involving internal teams, external partners, and stakeholders.
• Prepare, format, proofread, and organize correspondence, reports, presentations, and other business documents with a high level of accuracy and attention to detail.
• Help monitor deadlines, follow up on outstanding items, and keep priorities and deliverables moving forward.
• Serve as a trusted and responsive resource to senior staff and colleagues, anticipating needs and helping resolve administrative and operational issues.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
• Collaborate across the organization and contribute to a positive, solutions-oriented team environment.
• Take on special projects and other administrative priorities as needed to support the Real Estate Division’s goals and initiatives.

Benefits

• Medical, dental, and vision insurance
• Robust 401(a) and 457(b) plans with agency match
• Vacation, sick time, personal days, and holidays
• Flexibility that supports balance while meeting the position’s operational and on-site responsibilities.
• Tuition reimbursement, student loan assistance, and opportunities for continued learning.
• Resources and programs to help you thrive personally and professionally.
• The opportunity to support the diverse real estate and economic development activities of the Agency

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree