Senior Administrative Assistant. Real Assets (Chicago)

Blue Owl Capital Holdings•Chicago, IL

11d•Onsite

About The Position

Blue Owl Capital is seeking a Senior Administrative Assistant to support senior members of our Real Assets business. This role will provide administrative support across all aspects of their daily work including but not limited to scheduling meetings, managing calendars, expense reporting, board material preparation, travel arrangements, general organization, and other ad hoc assignments. The successful candidate will be detail-oriented, highly organized, able to multitask effectively, have strong interpersonal skills, excellent communication skills, and professionalism.

Requirements

3-5+ years of relevant administrative experience preferred
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur
Leverage AI as a tool to drive efficiency
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to work independently and collaboratively
Consistently demonstrates discretion, professionalism, and sound judgment
Exceptional attention to detail

Responsibilities

Manage complex calendars and arrange appointments, meetings, conferences, and heavy travel plans (domestic and international)
Schedule conference rooms, catering, and audio-visual equipment as needed, prepare meeting materials as requested (digital or print)
Track all required receipts from business expenses and travel, compile and submit accurately allocated expense reports for all team members
Complete various ad hoc administrative projects and tasks as assigned
Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed
Maintain files and records so they remain updated and easily accessible; intake and organization of all mail and legal documents and other correspondence as needed
Develop and maintain relationships with key stakeholders, members of the admin team, senior leadership, colleagues, vendors, and visitors