Senior Administrative Assistant - Capital Markets Investment Banking

CIBC•Vancouver, BC

1d•CA$60,000 - CA$70,000•Onsite

About The Position

We are looking for a proactive and organized Senior Administrative Assistant to join our Capital Markets Investment Banking team. In this role, you will provide essential administrative support to the division, working closely with the Manager – Business Effectiveness and locally the Office Manager to ensure efficient and effective support for the Investment Banking team. You will manage a range of high-priority tasks and maintain strong working relationships across the team. The ideal candidate is self-directed, an excellent communicator, and able to manage multiple priorities in a fast-paced, high-expectation environment. At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site full-time. The expected annualized base salary range for this role is $60,000 to $70,000. The base salary is determined by a variety of factors, including the candidate’s skills, experience, and job-related knowledge, as well as geographic location and specific business needs. Our compensation philosophy supports ongoing growth and development, enabling progression within the salary range as team members advance in their roles. In addition to base pay, compensation for this role includes participation in an annual discretionary incentive or bonus program. We are committed to providing fair, equitable, and competitive compensation opportunities for all employees and we encourage open conversations about compensation throughout the recruitment process.

Requirements

Minimum 3-5 years of experience providing administrative support in an administrative role, preferably in finance or similar corporate environment.
Exceptional communication skills.
Highly proficient in the Microsoft Office suite.
Ability to adapt to emerging tools and digital trends.
High level of attention to detail.
Strong work ethic and critical thinking skills.
Ability to analyze complex information and solve challenging problems.
Meticulous and exceptionally organized.
Strong time management skills.
Ability to juggle multiple tasks and conflicting priorities with ease.
Proactive and a fast independent learner who shows high initiative to complete tasks and identify issues with minimum guidance.
Ability to handle confidential information with the utmost integrity.
Professionalism to ensure sensitive materials are always managed appropriately and securely.

Nice To Haves

Post-secondary education is considered an asset.
Experience working with tools such as Workday and Coupa is considered an asset.

Responsibilities

Manage complex calendars, schedule meetings, resolve conflicts, monitor upcoming priorities, and coordinate follow-up actions.
Arrange travel and accommodations, manage itinerary changes, and coordinate meeting and event logistics, including room bookings, virtual meeting set-up, agendas, materials, catering, A/V requirements, and attendee communications.
Provide day-to-day administrative support to Investment Bankers and their teams, ensuring tasks are completed efficiently and in accordance with company policies.
Support department operations through supply management, workspace coordination, onboarding support, office moves, and other administrative or facilities-related activities.
Take ownership of accurate and timely invoice and expense processing using Coupa, ensuring all submissions and remittances adhere to company policies and procedures.
Proactively resolve discrepancies, escalate issues as appropriate and provide guidance on invoice and expense-related policies and remittance inquiries.
Build strong working relationships across the Capital Markets team and serve as a central point of contact for internal teams, external stakeholders, vendors, and administrative partners.
Maintain accurate records, reports, and documentation, while managing competing priorities in a fast-paced environment.
Support data analysis, reporting, and tracking metrics or milestones to help advance business and strategic initiatives.
Assist with data analysis, reporting, and tracking of metrics or milestones to support business and strategic initiatives.

Benefits

Competitive salary
Incentive pay
Banking benefits
Benefits program
Defined benefit pension plan
Employee share purchase plan
Vacation offering
Wellbeing support
MomentMakers, our social, points-based recognition program
Purpose Day; a paid day off dedicated for you to use to invest in your growth and development