Senior Associate - Strategic Partnerships / Vendor Management

New York Life•Austin, TX

1d•Hybrid

About The Position

This Senior Administrative Assistant provides high-level administrative and strategic support to senior executives within the Risk Management organization, including the Head of Business Unit Risk Management and additional Executive Officers. This role requires a proactive, highly organized professional who can anticipate needs, manage competing priorities, and act as a trusted partner to senior leadership. The role will interact regularly with executives, their assistants, internal stakeholders across the enterprise, and external partners, requiring strong judgment, discretion, and professionalism. This role operates with a high degree of autonomy and requires sound judgment in representing executive priorities.

Requirements

Minimum 5 years of experience supporting senior-level executives in a corporate environment
Demonstrated ability to manage complex calendars and shifting priorities with strong judgment
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to work independently and proactively in a fast-paced environment
High level of professionalism, discretion, and ability to handle confidential information
Strong interpersonal skills with the ability to build relationships across all levels of the organization
Proven ability to multitask and prioritize effectively
Proficiency in Zoom, Microsoft Outlook, Teams, Word, PowerPoint; working knowledge of Excel

Nice To Haves

Bachelor’s Degree
Experience supporting multiple executives simultaneously
Experience in financial services, insurance, or risk management environments
Strong problem-solving and decision-making capabilities
Ability to anticipate needs and improve processes proactively

Responsibilities

Manage complex and dynamic calendars for multiple senior executives, including prioritization, conflict resolution, and proactive planning
Coordinate and manage all aspects of meetings, including scheduling, logistics, materials preparation, and follow-up
Anticipate executive needs and act on their behalf when appropriate
Arrange domestic and international travel, including itineraries and expense reporting
Prepare, review, and edit correspondence, presentations, reports, and other materials
Serve as a liaison across departments, with executive assistants, and with external partners
Maintain a high level of organization for files, documents, and communications
Support planning and execution of events, conferences, and offsite meetings
Greet and coordinate visitors and ensure a professional experience
Provide backup support to other administrative assistants to ensure seamless coverage
Handle additional administrative and operational tasks as needed