Senior Administrative Assistant

Gelfand, Rennert & Feldman, Focus Partners Business Management•Los Angeles, CA

3d•Onsite

About The Position

Gelfand, Rennert & Feldman is seeking a Senior Administrative Assistant ideally with financial services exposure to join our team of dedicated professionals. This position is based in-office out of Century City, CA on a full-time basis. The Senior Administrative Assistant is responsible for a variety of administrative tasks to support the operations of their office and assigned Managing Directors.

Requirements

2+ years of similar experience in a fully in-office capacity
High School Diploma or GED equivalent is required
Familiarity with DocuSign and Workday is required
Excellent verbal and written communication skills
Strong computer skills and proficiency in Microsoft Office, especially Excel, Word and Outlook
The ability to work independently while being a team player
Strong organizational and time management skills to ensure the ability to multitask
Strong interpersonal skills to create and maintain a trusting relationship with staff and clients

Nice To Haves

Associate's Degree preferred
Experience with billable timekeeping is highly preferred
Notary Public a plus
Familiarity with AgilLink is a plus

Responsibilities

Screen calls; establish oneself as a trusted point of contact with employees and business network
Manage day to day schedule and commitments of remote and/or in-office Executive(s)
Receive incoming mail, packages, and checks, and process accordingly to the service plan for each client
Respond to requests to prepare outgoing mail and packages (FedEx, certified mail, messengers, etc.)
Process and mail checks
Assist with client billing
Make e-deposits
Maintain electronic and hard copy filing system and other general office duties
Perform coverage of reception desk, as needed
Light bookkeeping duties utilizing AgilLink
Other projects and duties as assigned