Senior Administrative Assistant - Westside Mental Health Office

The People Concern•Los Angeles, CA

18h•$24 - $29•Onsite

About The Position

The Senior Administrative Assistant will be responsible for supporting the central functioning of the 14th St. Westside Mental Health Administrative Office. This role ensures building policies and procedures are maintained, coordinates logs and reports for agency and DMH expectations, manages communication with IT and Facilities departments, and supports the Medication Supportive Services Process. This position is 100% on-site.

Requirements

Three plus (3+) years’ experience in administrative work
Significant experience with office management and daily operations
Strong verbal and written communication skills
Good practical experience with MS Office, Outlook, and Excel
Detail oriented with excellent time management, organization, verbal, and interpersonal skills
Able to read and write in English

Nice To Haves

Bilingual in Spanish

Responsibilities

Maintain good will and provide exceptional customer service for all visitors, clients, callers and staff.
Coordinate service connection between treatment staff, clients, and psychiatrist.
Use and maintain record keeping system, including electronic health record, calendars, and other funder-required logs.
Overlook maintenance of intake and treatment-related documentation for staff and clients.
Collect and enter outcome measurement assessments into Department of Mental Health database.
Manage Annual Consumer Perception Survey process.
Overlooks building maintenance needs, manages building and facilities requests.
Manage ordering office and program supplies for Wellness Center.
Coordinates with IT department on all office equipment.
Manage office supplies inventory and place orders as necessary.
Assist with developing office policies and procedures, and ensure they are implemented appropriately.
Provide support in area of Medication Support Services including but not limited to assisting with managing psychiatrist schedule, keeping supplies ready by inventorying stock, managing medical related documentation.
Provide other administrative support as necessary.

Benefits

Medical Insurance
Vision Insurance
Dental Insurance
Retirement Planning (403b) & Matching
Paid Holidays
Paid Vacation Days
Paid Sick Days
Employee Assistance Plans (EAP)
TELUS Health
Flexible Spending Account (FSA)
Basic Life / Accidental Death & Dismemberment (AD&D)
Voluntary Short- and Long-Term Disability
Voluntary Pet Insurance
Corporate Discounts: Discounts on Hotels, Theme Parks, Concerts, Movies, Restaurants & More
The People Concern University & Certificates