Senior Administrative Assistant - Parexel Consulting (hybrid)

Parexel • Raleigh, NC

8d • Hybrid

About The Position

Parexel is seeking a Senior Administrative Assistant who thrives in a fast-paced, globally connected environment and is driven to make an impact. In this role, you will serve as a trusted partner to senior leadership within Parexel Consulting, enabling them to operate at their highest level by bringing structure, clarity, and efficiency to highly dynamic schedules, priorities, and workflows. You will operate as a proactive, business-minded partner providing high-level administrative support to senior leaders.

Requirements

• 3–5+ years experience in an administrative or executive support role, ideally within a corporate, fast-paced environment.
• Previous experience supporting senior management or executives is required
• Proven experience managing complex executive calendars and coordinating high-volume scheduling
• Demonstrated success supporting multiple leaders and balancing competing priorities
• Strong experience coordinating complex travel arrangements, including international logistics
• Strong written and verbal communication skills
• Excellent attention to detail and accuracy
• Exceptional organizational skills
• Problem solving and critical thinking skills
• Discretion when handling confidential information
• Proficiency with Microsoft Office (Outlook, Teams, PowerPoint) and expense management systems

Nice To Haves

• Previous experience in the pharmaceutical/life sciences industry is a plus
• Bachelor's degree preferred, or equivalent combination of education and experience
• Experience in a global or matrixed organization is preferred
• Exposure to AI tools or willingness to adopt new technologies is a plus

Responsibilities

• Serve as a trusted partner to senior leaders, anticipating needs and proactively managing priorities
• Act as an extension of leadership by ensuring seamless day-to-day operations and enabling focus on high-value work
• Build strong working relationships with executives, stakeholders, and cross-functional teams
• Own complex, high-volume executive calendars with full autonomy
• Proactively prioritize meeting requests, balancing competing demands and shifting priorities
• Review and triage inbox requests, synthesizing information and making scheduling recommendations
• Manage complex domestic and international travel arrangements, often involving multi-stop itineraries
• Anticipate travel needs and make informed logistical decisions aligned with business priorities
• Ensure seamless execution of travel plans, including contingency planning for changes
• Bring structure and clarity to fast-moving, often ambiguous situations
• Track deadlines, commitments, and deliverables to ensure nothing falls through the cracks
• Manage expense reporting and supporting documentation in a timely and accurate manner
• Support event and speaking engagement preparation, including coordination of logistics, materials, and deadlines
• Manage competing priorities across multiple leaders and stakeholders
• Adapt quickly to last-minute changes, proactively resolving conflicts and rescheduling as needed
• Apply sound judgment to make decisions independently while knowing when to escalate
• Leverage tools such as Outlook, Teams, and expense systems (e.g., Concur) to manage workflows effectively
• Embrace new technologies, including AI-enabled tools, to improve efficiency and streamline processes
• Identify opportunities to optimize processes and enhance team effectiveness

Benefits

• Work alongside global leaders at the forefront of clinical research and innovation
• Gain exposure to complex, high-impact work in a collaborative environment
• Contribute meaningfully while growing your career in a supportive team culture

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree