Senior Administrative Assistant to the Dean, College of Business, Daytona Beach Campus

Embry-Riddle Aeronautical University • Daytona Beach, FL

3d • Onsite

About The Position

Embry-Riddle Aeronautical University is seeking a highly organized, proactive, and professional Senior Administrative Assistant to the Dean to serve as the operational backbone of the Office of the Dean within the David B. O’Maley College of Business, at our beautiful Daytona Beach, Florida Campus. This is a high-impact role that requires exceptional communication, leadership, and organizational skills to support senior leadership and advance the College’s mission. The Senior Administrative Assistant serves as the general office manager for the Office of the Dean, providing high-level support to the dean, associate deans, directors, and program coordinators. As a key point of contact for the College of Business, this role interacts with a wide range of internal and external stakeholders, including industry partners, students and their families, alumni, faculty, and campus leadership. This position plays a critical role in fostering an environment where students, staff, and faculty can succeed. It carries significant responsibility and requires strong leadership, organizational, and team-building capabilities.

Requirements

• Associate’s degree (or 18+ month post-secondary program) in Business, Communications, or related field
• 5–10 years of relevant administrative experience
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Access) and general information systems
• Strong analytical, organizational, and multitasking abilities
• Excellent written and verbal communication skills
• Demonstrated professionalism, attention to detail, and customer service orientation
• Proven problem-solving and decision-making capabilities in a fast-paced environment

Nice To Haves

• Bachelor’s degree
• Experience supporting senior leadership in a fast-paced administrative environment

Responsibilities

• Serve as primary liaison on behalf of the dean to the Business Leadership Board, provost’s office, campus partners, alumni, students, and external stakeholders
• Manage incoming communications, including phone calls and email correspondence
• Prepare and distribute professional communications and materials
• Manage complex calendars for the dean and associate deans
• Schedule meetings, coordinate appointments, and prepare agendas
• Arrange travel and logistics for leadership and campus visitors
• Coordinate leadership meetings, all-hands meetings, and special events
• Maintain filing systems (electronic and physical), records, and contact databases
• Manage faculty CVs, evaluations, board bios, and operational documentation
• Support strategic planning efforts by tracking data, KPIs, and metrics
• Compile and maintain centralized data resources for leadership access
• Prepare and submit expense reports, cost center verifications, and p-card reconciliations
• Coordinate purchasing and capital needs with associate deans
• Ensure compliance with university financial policies in collaboration with budget officers
• Plan, coordinate, and attend college events
• Prepare agendas, materials, and meeting minutes
• Maintain office equipment and ensure operational readiness
• Order office supplies, food, and promotional materials
• Assist with contract processing, including gathering documentation and obtaining approvals
• Support departmental administrative assistants across the College
• Hire, train, and supervise student employees (undergraduate and graduate)
• Oversee timekeeping and supervise approximately 10 student workers

Benefits

• 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day
• 100% tuition coverage for yourself for one undergraduate and one graduate degree
• Discounted tuition rates for your spouse and dependent children up to age 26
• ERAU contributes 6% of your base salary to your retirement plan
• ERAU offers a 4% matching contribution to your retirement plan – with no vesting period
• 12 days of personal leave for non-exempt employees
• 18 days of personal leave for exempt full-time employees in your first year

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree