Senior Administrative Assistant - Leukemia

UT MD Anderson Cancer Center•Houston, TX

1d•Hybrid

About The Position

The Senior Administrative Assistant - Leukemia role supports the Leukemia department at The University of Texas MD Anderson Cancer Center, a leading institution in cancer care, research, education, and prevention. This position provides advanced administrative and secretarial support to ensure efficient coordination of departmental activities and resources. The role serves as a key operational partner for department leadership, faculty, staff, trainees, and patients, contributing to administrative excellence, supporting strategic initiatives, and maintaining effective communication, financial oversight, and program coordination. The ideal candidate possesses strong administrative and organizational experience, excellent written communication skills, and the ability to manage complex projects, budgets, and departmental activities.

Requirements

High School Diploma or Equivalent
Five years Administrative/secretarial experience or three years required experience with Associate's degree or one year required experience with Bachelor's degree.
Must pass pre-employment skills test as required and administered by Human Resources.

Nice To Haves

Associate's Degree or Bachelor's Degree

Responsibilities

Perform complex administrative and secretarial duties in support of department operations
Compose formal and informal correspondence for faculty, leadership, and departmental needs
Create, edit, and format presentations and professional documents
Interpret institutional policies and procedures for employees
Coordinate and maintain departmental administrative activities and priorities
Coordinate human resources activities for the department
Coordinate and maintain trainee, fellowship, observer, and visitor programs
Support onboarding, program administration, and participant scheduling
Serve as a resource regarding departmental processes and institutional requirements
Monitor and balance departmental budget activity
Manage departmental purchasing activities
Establish and maintain budget control systems to monitor expenditures
Coordinate maintenance of physical plant operations, physical inventory, and space planning activities
Ensure timely submission of required reports and documentation related to manuscripts and grants
Track project stages and milestones while alerting investigators regarding deadlines
Initiate and coordinate response processes for required submissions
Develop project priorities and monitor the status of special projects
Direct and coordinate project activities through delegated subordinates
Assist with grant and contract preparation activities
Participate in strategic planning initiatives for the department
Support planning and implementation of information systems and other special projects
Handle telephone calls from patients, referring physicians, care centers, and new patient referrals
Participate in the patient care process through professional communication and coordination
Assist faculty in building and maintaining referral practices
Provide professional and supportive assistance to new patients and referring physicians
Facilitate communication between patients, providers, and departmental resources
Other duties as assigned

Benefits

Employer-paid medical coverage starting day one for employees working 30+ hours/week
Optional group dental, vision, life, AD&D, and disability insurance
Accruals for PTO and Extended Illness Bank
Paid holidays
Wellness leave
Childcare leave
Other leave options
Tuition Assistance Program after six months of service
Access to extensive wellness, fitness, and employee resource groups
Defined-benefit pension through the Teachers Retirement System
Voluntary retirement plans
Employer-paid life and reduced salary protection programs
Medical
Dental
Paid time off
Retirement
Tuition benefits
Educational opportunities
Individual and team recognition