Senior Administrative Assistant, Health Sciences

CHESS • Farmington, NM

9d • Onsite

About The Position

This position is responsible for providing administrative support for programs in the School of Health Sciences.

Requirements

• Knowledge of modern office practices and procedures.
• Knowledge of college and program policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in customer service and community relations
• Skill in oral and written communication.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.
• Cover Letter (Required)
• Curriculum Vitae (CV) or Resume (Required)
• List of 3 Supervisor References. (Required)

Nice To Haves

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

Responsibilities

• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments, responds to department emails.
• Maintains program files and records.
• Coordinates and schedules computer labs, laptop carts, classroom and conference rooms.
• Submits spend authorizations and expense reports.
• Coordinates departmental travel; schedules airline flights, hotel reservations, ground transportation; conference registration; processes spend authorizations, submits travel expense reports upon return.
• Provides program assistance to students; compiles and verifies information for student records.
• Provides program support in the application and selection process.
• Provides student background checks.
• Assists in the maintenance of accreditation records and in the preparation of accreditation reports.
• Assists with monitoring program budgets and maintains related records.
• Makes preparations for Advisory Board, departmental, student orientation, and other meetings; attends meetings and records minutes.
• Assists in coordinating events including; catering, room reservations, decorations, printing, etc.
• Assists in coordinating and participating in recruiting and community events.
• Arranges computer accounts, keys, business cards, name tags and door plates for new faculty.
• Maintains office and program supply inventories, makes purchases as needed.
• Provides assistance to the Dean and School Operations Coordinator.
• Updates and maintains internal and external program web pages as well as social media updates.
• Performs related duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED